Real-time updates on booth assignments

Purpose

1.1. Automate real-time updates when exhibitor booth assignments change or are issued at a handicraft fair.
1.2. Automates distribution of updates to vendors, staff, and organizers—via SMS, email, chat, dashboard, or in-app notification.
1.3. Automates logging and audit of assignments to reduce manual errors, increase efficiency, and enhance communication.
1.4. Automates syncing of updated booth info to floor plans, event apps, and signage.
1.5. Automates escalation for assignment conflicts or special accommodations requests.

Trigger Conditions

2.1. Automates update when a new booth is assigned, re-assigned, or unassigned in the management system.
2.2. Automates updates on manual admin changes to booth placement or any edits in the exhibitor database.
2.3. Automates notifications when check-in occurs and booth info must be dispatched.
2.4. Automates syncing of booth updates with public-facing digital assets.

Platform Variants

3.1. Twilio SMS
• Feature/Setting: Automate sending SMS using programmable messaging API (`Messages.create()`), set trigger on booth assignment event.
3.2. SendGrid
• Feature/Setting: Automate templated emails via "Mail Send API", linked to assignment update webhook.
3.3. Slack
• Feature/Setting: Automator posts booth updates to channels using "chat.postMessage" via incoming webhook based on triggers.
3.4. Microsoft Teams
• Feature/Setting: Automate real-time card updates using Microsoft Graph `/teams/{id}/channels/{id}/messages` endpoint.
3.5. Salesforce
• Feature/Setting: Automate update records via "Process Builder" or Flow automation, push as notification.
3.6. Google Sheets
• Feature/Setting: Automate row update or append via Sheets API, triggered by booth assignment change.
3.7. HubSpot
• Feature/Setting: Automate "Workflows" to send in-app or email notification on booth updates.
3.8. Airtable
• Feature/Setting: Automate table/sync update via "Automations" and record trigger logic.
3.9. Trello
• Feature/Setting: Automate card movement or creation in "Assignments" board via Trello API.
3.10. Asana
• Feature/Setting: Automate task comment or update using Asana Webhooks for assignment-related events.
3.11. Zapier
• Feature/Setting: Automate multi-step Zaps with webhook receive and outbound notification, connecting systems.
3.12. Discord
• Feature/Setting: Automate bot message or embed update with Discord API using `POST /channels/{id}/messages`.
3.13. Mailchimp
• Feature/Setting: Automate list segmentation and email dispatch based on segment (e.g., by booth location).
3.14. Zoom
• Feature/Setting: Automate sending updates via Zoom Chat API for vendor coordination rooms.
3.15. Google Calendar
• Feature/Setting: Automate calendar event updates with booth info via Calendar API patch requests.
3.16. Shopify
• Feature/Setting: Automate updates to assigned vendors listed as products/tags via Shopify Admin API.
3.17. Outlook/Exchange
• Feature/Setting: Automate email/meeting invite updates via Microsoft Graph `sendMail` or calendar API.
3.18. Monday.com
• Feature/Setting: Automate item status change for exhibitor boards using Monday API mutation calls.
3.19. Pipedrive
• Feature/Setting: Automate person/deal update with booth number via Pipedrive API on assignment change.
3.20. Webex
• Feature/Setting: Automate space announcement using Webex API `/messages` endpoint on booth update.

Benefits

4.1. Automates timely communication, reducing manual contact and errors.
4.2. Automates visibility of booth assignations for all relevant parties.
4.3. Automated escalation speeds conflict resolution.
4.4. Automating logs provides traceability and compliance.
4.5. Automator synchronizes multiple systems, supporting large event coordination.
4.6. Automatedly enhances vendor satisfaction and operational efficiency through automation of repetitive updates.