Expiry date alerts for perishable goods

Purpose

 1.1. Automate expiry date alerts to prevent revenue loss from unsold/expired perishable Hawaiian goods.
 1.2. Automates inventory checks to maintain regulatory compliance and food safety.
 1.3. Enables proactive supplier communication for rapid replenishment automations.
 1.4. Reduces human error by automating routine monitoring and notification flows.
 1.5. Supports automating records for audit trails and inventory optimization.

Trigger Conditions

 2.1. Automated when an item's expiry date is within a predefined window (e.g., 30, 14, or 7 days).
 2.2. Incoming inventory automatically scanned into database system including expiry metadata.
 2.3. Inventory management system update, addition, or status change event automates trigger.
 2.4. Scheduled automation (e.g., daily at 8:00 AM) for batch expiry checks.
 2.5. Manual override: on-demand expiry reports trigger instant notifications via automator.

Platform Variants

 3.1. Twilio SMS
  • Feature/Setting: SMS Notification API; automate sending alerts to staff phones.
  • Sample: Configure sendMessage, recipient=store_manager; message="Alert: Items expiring in 7 days."
 3.2. SendGrid
  • Feature/Setting: Email API; automatically dispatch expiry alerts to inventory team inbox.
  • Sample: Use v3 Mail Send API; subject="Urgent: Expiry Date Warning", dynamic_template_data.
 3.3. Slack
  • Feature/Setting: Incoming Webhooks/API; automate posting expiry alerts in inventory channel.
  • Sample: Use chat.postMessage to #inventory-alerts mentioning product, expiry date.
 3.4. Microsoft Teams
  • Feature/Setting: Teams Bot; automate expiry alerts by adaptive card to inventory group.
  • Sample: Configure webhook to POST adaptive card with item details and action buttons.
 3.5. Google Sheets
  • Feature/Setting: Google Sheets API; auto-update sheet with flagged expiry rows.
  • Sample: Spreadsheets.Values.Update to append/mark rows for expiring items.
 3.6. Airtable
  • Feature/Setting: Airtable Automation; if expiry approaches, automates record status and notifies linked contacts.
  • Sample: Automation trigger for "Expiry Date <= Today + 7 days", sends email to owner.
 3.7. Shopify
  • Feature/Setting: Shopify Admin API; automate tagging soon-to-expire products as "expiring".
  • Sample: Modify inventoryItem resource and trigger automated alerts using Shopify Flow.
 3.8. WooCommerce
  • Feature/Setting: REST API; automate product expiry updates and automator-generated email/alert.
  • Sample: /wp-json/wc/v3/products endpoint; custom meta for expiry, scheduled email via webhook.
 3.9. Zapier
  • Feature/Setting: Zap automations; automate expiry checks between inventory and alert endpoints.
  • Sample: Scheduled "Find Data" + "Send Notification" workflow, integrates with email, SMS, chat.
 3.10. Google Calendar
  • Feature/Setting: Calendar API; automate insertion of expiry reminders to inventory team’s calendars.
  • Sample: CreateEvent, summary="Expiry Alert: [Product]", start=date of expiry minus 7 days.
 3.11. Outlook
  • Feature/Setting: Microsoft Graph Calendar API; automate appointment reminders for expiring goods review.
  • Sample: calendar/create event, body="Products to check: [list]".
 3.12. PagerDuty
  • Feature/Setting: PagerDuty Events API; automate high-priority escalation alerts for perishable batches.
  • Sample: Trigger incident API, severity=warning, summary includes product list.
 3.13. Freshdesk
  • Feature/Setting: Ticket Automation; expiry alert triggers issue/ticket for inventory staff to resolve.
  • Sample: Create Ticket API, subject="Expiry Ticket: Immediate Action Required".
 3.14. Trello
  • Feature/Setting: Trello API; automate card creation on an "Urgent" board for inventory review.
  • Sample: cards/create, card name includes product and expiry, label="Alert".
 3.15. Monday.com
  • Feature/Setting: Automation recipe; auto-update board items when expiry is close, notify assigned user.
  • Sample: "When date arrives, notify person" automation for inventory item rows.
 3.16. HubSpot
  • Feature/Setting: Workflow Automation; automate expiry reminders as tasks or notifications.
  • Sample: Workflow "If expiry date < 7 days, create task for inventory manager".
 3.17. Salesforce
  • Feature/Setting: Process Builder/Flow; automate expiry record flag and email alert to relevant sales/op teams.
  • Sample: Process starts "When inventory expiry in 7 days", send outbound email.
 3.18. Gmail
  • Feature/Setting: Gmail API; automate scheduled/dynamic expiry alert emails to multiple recipients.
  • Sample: Users.messages.send with crafted dynamic subject/body listing expiring SKUs.
 3.19. Notion
  • Feature/Setting: Database API integration; automate updating expiry status property + in-app notification.
  • Sample: PATCH database entry, set status="Expiring soon", automated push notification.
 3.20. Asana
  • Feature/Setting: Task Automation; on approaching expiry, create review/clearance tasks.
  • Sample: API create task, assignee=inventory clerk, due date=expiry minus 3 days.
 3.21. Mailchimp
  • Feature/Setting: Automated Campaigns; trigger expiry emails to segmented staff list.
  • Sample: Create campaign, schedule based on data fetched from connected inventory API.
 3.22. Intercom
  • Feature/Setting: Automated Messages; alert operations team via in-app or email based on expiry triggers.
  • Sample: Trigger on inventory webhook, send automated team alert with actionable information.

Benefits

 4.1. Automates routine expiry tracking to mitigate expired product sales.
 4.2. Automated notifications improve response time for inventory actions.
 4.3. Automating expiry alerts reduces risk of non-compliance with food safety standards.
 4.4. Enables automatable stock re-ordering and clearance planning.
 4.5. Automation ensures accuracy, scalability, and auditability in the expiry management process.