Automated patient data entry and electronic health record updates

Purpose

1.1. Automate extraction, validation, and entry of patient data from intake forms into EHRs for full digital record management.
1.2. Automates recurring updates, aggregates data from wearables, lab results, and imaging feeds to minimize manual entry errors.
1.3. Ensures data from multiple sources (mobile apps, emails, web intake, medical devices) automatically flows into secure EHR fields.
1.4. Automated processes enforce data integrity checks, patient matching, and seamless distribution to relevant hospital departments and clinicians.
1.5. Complies with data privacy (HIPAA, GDPR) by maintaining audit trails, consent management, and encrypted data transfer.

Trigger Conditions

2.1. New patient intake form submission (web, mobile, in-person tablet).
2.2. Lab or imaging result received via secure message, email, or API callback.
2.3. Real-time device or wearable sync.
2.4. Update detected in patient demographic data through HR or admin changes.
2.5. Time-based scheduling (e.g., nightly sync from external patient portals).

Platform Variants

3.1. Salesforce Health Cloud
• Feature/API: Health Cloud Data Model; configure automated Data Import Wizard mapping patient form fields to EHR profiles.
3.2. Epic Systems
• Feature/API: Open.epic FHIR API; automate Patient and Observation endpoints for continuous health record updates.
3.3. Cerner
• Feature/API: Cerner Ignite APIs; automator setup for Smart on FHIR integration—automatically ingesting structured patient data.
3.4. Google Healthcare API
• Feature/API: FHIR Store REST API; automate PATCH/POST for automated patient record creation/update.
3.5. Microsoft Power Automate
• Feature/API: Power Automate Flows; configure EHR and intake form connectors to schedule automated record entries on form submission.
3.6. UiPath
• Feature/API: Document Understanding; configure automator to extract structured data from medical PDFs and populate EHR fields.
3.7. Integromat/Make
• Feature/API: HTTP and EHR modules; automate fetching, parsing, and pushing patient data on form submission event.
3.8. Zapier
• Feature/API: Webhooks by Zapier; automate webhook triggers for new form submission and update EHR via integrated apps.
3.9. AWS HealthLake
• Feature/API: BatchImportJob API; automates ingestion of bulk patient data from CSV/XML into standardized FHIR resources.
3.10. Redox
• Feature/API: Redox Data Model; configure event-driven automator for all-new PatientAdmin and Results data into EHR.
3.11. Mulesoft
• Feature/API: FHIR Connector; automate flows for new patient entry, as well as updates using HL7/FHIR interfaces.
3.12. Claris FileMaker
• Feature/API: FileMaker Data API; automate pushing patient form data directly to customized EHR layouts.
3.13. ServiceNow
• Feature/API: IntegrationHub; automate record creation upon new intake form tickets in the patient management table.
3.14. Oracle Health
• Feature/API: Oracle Health APIs; automate handling of HL7/FHIR transactions for real-time patient record updating.
3.15. Apigee
• Feature/API: Apigee API Proxy; automates secure patient data API calls to backend EHR on intake or test result arrival.
3.16. Jotform
• Feature/API: Jotform API Webhooks; automatedly forward completed intake forms to EHR via integration.
3.17. DocuSign
• Feature/API: DocuSign Connect; automatedly sync signed consent forms with EHR patient documents sections.
3.18. Okta
• Feature/API: Okta Workflows; automatedly synchronize new patient credentials/updates across portals and EHR.
3.19. Workato
• Feature/API: Workato EHR connectors; automator triggers for bi-directional automated data sync with EHR on patient data change.
3.20. Formstack
• Feature/API: Formstack Submission Webhooks; automate mapping and push data to EHR upon every form completion.
3.21. Health Gorilla
• Feature/API: Patient Data API; automate retrieval and update of comprehensive care data for EHR enrichment.
3.22. Smartsheet
• Feature/API: Data Shuttle; automatedly move patient scheduling/administrative updates into EHR system.

Benefits

4.1. Eliminates manual entry, automates error-prone processes, and saves staff hours.
4.2. Accelerates patient onboarding, automating EHR population for faster access to clinical history.
4.3. Ensures accuracy by automating data validation and matching routines.
4.4. Increases compliance by automating audit logs and consent checks.
4.5. Automates multi-channel data ingestion—web, mobile, device—into a unified patient record.
4.6. Enhances scalability by allowing automating thousands of records with minimal intervention.
4.7. Improves response to patient care, automating rapid updates from labs and imaging centers.
4.8. Frees up clinical personnel for higher-value patient interactions through automating clerical duties.