Integration with accounting software

Purpose

1. Automate the direct integration of hostel finance and transaction data between property management systems and accounting software to streamline reconciliation, bookkeeping, invoicing, and compliance reporting.

2. Eliminates manual data entry, reduces errors, accelerates billing, automates vendor payments, automates revenue recognition, and automates report generation for hospitality corporates operating budget lodging.

Trigger Conditions

1. Automated detection of new guest check-ins/outs.

2. Automated creation of invoices or credit notes in PMS.

3. Automated receipt of online payments or refunds.

4. Scheduled reconciliation tasks (e.g., daily, weekly) trigger automated syncing.

5. Automated receipt uploads for operational and maintenance expenses.

Platform Variants

1. QuickBooks

• Feature/Setting: Configure the ‘Create Invoice’ API and ‘Create Payment’ endpoint to automatically sync new bookings, payments, and refunds from property management data.
  

2. Xero

• Feature/Setting: Utilize the ‘Invoices API’ and ‘Bank Transactions API’ to automate sales/expense entries from daily hostel financial activities.
  

3. FreshBooks

• Feature/Setting: Set up the ‘Create Client’ and ‘Create Invoice’ automated actions on new reservation events.
  

4. Zoho Books

• Feature/Setting: Automate ‘Sales Order’ and ‘Expense’ entries using the ‘Create Sales Order’ and ‘Create Expense’ APIs for each new hostel guest.
  

5. MYOB

• Feature/Setting: Automator utilizes ‘Essentials Sales’ and ‘Expenses’ endpoints to process lodging revenue and supplier information.
  

6. Sage Intacct

• Feature/Setting: Automates financial integration using ‘create_ARINVOICE’ function and ‘create_PAYMENT’ API call upon guest checked-in.
  

7. NetSuite

• Feature/Setting: Employs ‘REST Record Service’ to automate record creation for daily guest transactions and reconciliations.
  

8. Wave

• Feature/Setting: Set up ‘Create Transaction’ webhook for every new direct payment or deposit received from hostel residents.
  

9. KashFlow

• Feature/Setting: Utilizes ‘Create Invoice’ and ‘Log Payment’ API to automate hostel invoice and payment logging.
  

10. Reckon One

• Feature/Setting: Programmatic automator uses ‘Create Payment’ integration for supplier settlements.
  

11. Intuit (QuickBooks Online Advanced)

• Feature/Setting: Automate with ‘Advanced Custom Fields API’ to capture custom property references in finance entries.
  

12. FreeAgent

• Feature/Setting: Configure ‘Explained Transactions’ automation for incoming room payments.
  

13. Oracle Fusion Cloud ERP

• Feature/Setting: Orchestrate ‘Invoice Import’ web service for batch posting of hostel bills and guest receipts.
  

14. SAP Business One

• Feature/Setting: Automate with ‘Journal Entry Service Layer’ for instant revenue and expense journals based on booking engine feed.
  

15. Microsoft Dynamics 365 Business Central

• Feature/Setting: Use ‘Sales Invoices API’ to automate the transfer of booking and financial data.
  

16. Odoo

• Feature/Setting: Automate payment and invoice modules using ‘account.move’ XML-RPC function for budget lodging.
  

17. TallyPrime

• Feature/Setting: Automate using ‘Tally XML Interface’ for programmed voucher insertions upon new guest booking.
  

18. Patriot Software

• Feature/Setting: Automate creation of expense and sales records using ‘Accounting API’ for all guest transactions.
  

19. Billy (accounting)

• Feature/Setting: Use the automatable ‘Create Invoice’ webhook for each hostel check-in event.
  

20. ClearBooks

• Feature/Setting: Automate through ‘Create Invoice’ and ‘Payment Allocation’ webhook for every completed guest stay.
  

Benefits

1. Automates reduction of manual accounting workload and error rates.

2. Automatedly delivers timely, accurate books for faster corporate decisions.

3. Automates compliance with industry taxation and reporting standards.

4. Streamlines cash flow management by automating revenue and cost detection.

5. Automator ensures real-time visibility into hostel performance and profitability.

6. Automates reconciliation, reducing end-of-month pressure for campus-management teams.

7. Supports automating multi-property and multi-currency hostel operations.

8. Automates supplier and payroll payments with audit trails.