Operations & Facility Management AutomationPurpose
1.2. Automates data extraction from smart meters, triggers notification workflows, alerts facility teams, and logs events for compliance.
1.3. Centralizes energy dashboard data for proactive facility management and student awareness initiatives.
Trigger Conditions
2.2. Automator detects anomalies based on historical consumption patterns or sudden spikes/failures.
2.3. Scheduled automation for daily, weekly, or monthly energy reports.
Platform Variants
3.1. Microsoft Power Automate
• Feature/Setting: Power Automate Flow—Trigger: “Recurrence” + “Get Rows” from Excel/SQL; Action: “Send Email Notification”.
• Sample: Automates a notification when energy row exceeds defined value.
3.2. Zapier
• Feature/Setting: “Schedule” + “Webhooks by Zapier” + “Email by Zapier”.
• Sample: Automator sends alerts from IoT webhook input to multiple recipients.
3.3. AWS Lambda with AWS SNS
• Feature/Setting: Lambda function—Trigger: Smart device event, Action: SNS notify.
• Sample: Automates SMS and email for abnormal readings.
3.4. Google Cloud Functions with Google Pub/Sub
• Feature/Setting: Pub/Sub—Device topic, Cloud Function parses JSON, Action: Email/send alerts.
• Sample: Automates report to ops team dashboard.
3.5. Twilio
• Feature/Setting: Twilio Programmable SMS—API “Send SMS”.
• Sample: Automated text alerts to facility management.
3.6. SendGrid
• Feature/Setting: SendGrid Mail Send API—“Dynamic Template Data”.
• Sample: Automates custom-branded email to stakeholders.
3.7. Slack
• Feature/Setting: “Incoming Webhook” to #facilities-ops.
• Sample: Automatedly posts usage spike alert to channel.
3.8. PagerDuty
• Feature/Setting: Event API for Alert—integration key action.
• Sample: Automator escalates urgent energy incidents.
3.9. ServiceNow
• Feature/Setting: Flow Designer—Trigger: API or Schedule, Action: create incident.
• Sample: Automatedly initiates workflow for maintenance ticket.
3.10. Airtable
• Feature/Setting: Automation—“When record matches conditions”, Action: “Send notification”.
• Sample: Automator logs and notifies on energy event.
3.11. Monday.com
• Feature/Setting: Automations—“If this then that” on energy logs.
• Sample: Automated status updates or assignments to facility team.
3.12. Jira Service Management
• Feature/Setting: Automation Rule—Event: webhook, Action: Create Issue.
• Sample: Automates incident reporting workflow.
3.13. HubSpot
• Feature/Setting: Workflow—Trigger: API event, Action: internal notification/email.
• Sample: Automator shares insights with admin stakeholders.
3.14. Notion
• Feature/Setting: Notion API + Automation—append database with energy alert data.
• Sample: Automatedly updates energy monitoring dashboard.
3.15. Pipedream
• Feature/Setting: IoT trigger + “Send Email/SMS”.
• Sample: Automates cross-platform notification.
3.16. Integromat (Make)
• Feature/Setting: Scenario—trigger: webhook, actions: filter/route/notify.
• Sample: Multi-channel automator for energy events.
3.17. Salesforce
• Feature/Setting: Flow/Process Builder—Event: external data, Action: task/email.
• Sample: Automated facility task assignment.
3.18. Freshdesk
• Feature/Setting: Automations—“Event triggers”, Action: ticket creation.
• Sample: Automates facility support escalation.
3.19. Zoho Flow
• Feature/Setting: Trigger: webhook, Action: “Send Alert Email/SMS”.
• Sample: Automated energy spike warning.
3.20. Home Assistant
• Feature/Setting: Automation—Trigger: sensor threshold, Action: notify/admin.
• Sample: Facility automator triggers real-time mobile alerts.
3.21. Microsoft Teams
• Feature/Setting: Webhook connector and Power Automate action.
• Sample: Automated message to operations chat channel.
Benefits
4.2. Automates proactive facility management and preventive maintenance, minimizing downtime.
4.3. Improves sustainability by automating alerts for excessive usage.
4.4. Facilitates compliance with energy policies using automated logs.
4.5. Enhances student and staff engagement by automating transparency in energy practices.