Preventive maintenance scheduling

Purpose

1.1. Automate preventive maintenance scheduling for public housing assets, ensuring timely inspections, minimized downtime, enhanced resident safety, and regulatory compliance.
1.2. Centralize maintenance workflows and dispatch technicians automatically based on asset history, usage, and manufacturer guidelines for effective property and maintenance operations.
1.3. Send automated notifications and reminders to residents, maintenance staff, and contractors, and document actions for audit trails.

Trigger Conditions

2.1. Time-based schedules (e.g., every 3/6/12 months per asset).
2.2. Meter-based thresholds (e.g., HVAC runtime, elevator cycles).
2.3. Event-based triggers (maintenance requests, incident reports).
2.4. Manual override or emergency event recognition.

Platform Variants

3.1. Microsoft Power Automate
• Feature/Setting: Scheduled flow triggering based on maintenance calendar; sample: recurring flow on SharePoint list events.
3.2. ServiceNow
• Feature/Setting: Preventive Maintenance API with scheduled work order creation; sample: /api/now/table/pm_schedule.
3.3. SAP Maintenance Management
• Feature/Setting: Automated Maintenance Plan (IP01/IP02 transaction); sample: API_MAINTORDER_CREATE.
3.4. IBM Maximo
• Feature/Setting: Preventive Maintenance (PM) generation via automation scripts; sample: MXPMGEN API endpoint.
3.5. Oracle NetSuite
• Feature/Setting: Scheduled maintenance reminders via SuiteFlow; sample: trigger workflow on custom asset record.
3.6. Salesforce Field Service
• Feature/Setting: Automated work orders with Maintenance Plan object; sample: POST /services/data/vXX.X/sobjects/MaintenancePlan.
3.7. Google Calendar API
• Feature/Setting: Automated calendar events; sample: Insert event for work order with reminders.
3.8. Twilio SMS
• Feature/Setting: Automated SMS notifications; sample: POST /2010-04-01/Accounts/{AccountSid}/Messages.json with schedule data.
3.9. SendGrid
• Feature/Setting: Maintenance alerts via automated email; sample: /mail/send API with recurring cron-based trigger.
3.10. Zapier
• Feature/Setting: Multi-app workflow automation; sample: schedule trigger > filter > send work order notification.
3.11. IFTTT
• Feature/Setting: Scheduled triggers to webhooks; sample: “Every 1st of Month” > webhook maintenance endpoint.
3.12. Jira Service Management
• Feature/Setting: Automated ticket generation; sample: POST /rest/api/3/issue with maintenance schedule template.
3.13. Asana
• Feature/Setting: Automated task creation via API; sample: POST /tasks for maintenance flow.
3.14. Trello
• Feature/Setting: Automation with scheduled card creation; sample: Power-Up automation or POST /1/cards.
3.15. Slack
• Feature/Setting: Automated maintenance reminders in channels; sample: chat.scheduleMessage API.
3.16. Smartsheet
• Feature/Setting: Automated row insertion in maintenance sheet; sample: POST /sheets/{sheetId}/rows.
3.17. Monday.com
• Feature/Setting: Automated recurring items; sample: API mutation to create_item with schedule data.
3.18. Quick Base
• Feature/Setting: Scheduled pipeline for maintenance events; sample: create record via API_RunPipeline.
3.19. Freshservice
• Feature/Setting: Automated preventive maintenance tickets; sample: POST /api/v2/tickets with scheduling logic.
3.20. Notion
• Feature/Setting: Automated database item creation; sample: POST /v1/pages to maintenance database with trigger date.

Benefits

4.1. Automates repetitive preventive maintenance scheduling for efficiency and compliance.
4.2. Reduces human error by automating reminders and escalation paths.
4.3. Improves asset longevity by automating prompt interventions.
4.4. Centralizes documentation for audit via automated record generation.
4.5. Boosts resident trust and satisfaction through consistent maintenance automations.
4.6. Streamlines coordination between internal teams with automated workflows and communication.
4.7. Enables scalable property operations with automatable templates and triggers.