Academic calendar event publishing

Purpose

1.1. Automate the process of publishing academic calendar events for ICSE schools to digital channels, portals, and notifications, ensuring timely and error-free dissemination of event schedules, exams, holidays, and reminders.
1.2. Automates workflow from event creation to multi-channel announcement, reducing manual coordination and increasing communication reliability.
1.3. Ensures academic calendar data is standardised, accessible, and regularly updated for students, parents, and staff, both on web portals and third-party platforms.

Trigger Conditions

2.1. New academic event entry or update in the school's SIS (Student Information System).
2.2. Approved changes from authorized academic staff to the calendar database.
2.3. Scheduled periodic review or import of regional/board-mandated events by automation.
2.4. Detection of new event data from external APIs, board circulars, or Google Calendar syncs.

Platform Variants

3.1. Google Calendar
• API: Calendar Events Insert; automatedly syncs SIS event records as new or updated calendar entries.
3.2. Microsoft Outlook/Office 365
• Function: Calendar Endpoint (Create Event); automates entry of school events for all stakeholders.
3.3. Slack
• API: chat.postMessage to appropriate channels; automated event notifications to staff/parent channels.
3.4. WhatsApp Business API
• Feature: Messages endpoint; automates sending calendar reminders to parent/student groups.
3.5. Twilio SMS
• Feature: Programmable SMS; automates scheduled event alerts to opted-in mobile numbers.
3.6. Zoom
• API: Meeting/Events Create; automates adding online academic events and auto-inviting participants.
3.7. SendGrid
• API: Mail Send; automatedly generates and distributes event bulletin emails to subscribers.
3.8. Facebook Page
• Graph API: Page Feed Publish; automator posts calendar event announcements on the official page.
3.9. WordPress
• REST API: Posts/Create; automates publishing school events as blog entries or news.
3.10. Google Sheets
• Sheets API: Append/Update; automates maintaining a shared calendar ledger for transparency.
3.11. Notion
• API: Database Create Page; automates event posting to dedicated Notion academic calendar.
3.12. Trello
• API: Card Create on List; automates adding each academic event as card within 'Events' board.
3.13. Microsoft Teams
• Graph API: Channel Message Create; automates posting event updates to Teams channels.
3.14. Telegram
• Bot API: SendMessage; automated event notifications to parent/student groups.
3.15. Zoho Calendar
• API: Add Event; automates event creation for integrated Zoho suite users.
3.16. Moodle
• API: core_calendar_create_calendar_events; automator posts college/school events for visibility.
3.17. SAP SuccessFactors
• OData API: Scheduled Events Entry; automates organization-wide academic event update.
3.18. Power Automate
• Template: Calendar Sync Flow; automates governance of calendar event publishing across systems.
3.19. Freshdesk
• API: Ticket/Announcement Create; automatedly notifies academic community via support platform.
3.20. Salesforce
• API: Event Create; automates syncing academic events to Salesforce Education Cloud calendars.
3.21. Asana
• API: Task Create in Project; automator converts events into actionable calendar items for staff.

Benefits

4.1. Automates multi-channel dissemination of academic events, reducing delays and manual errors.
4.2. Automatable event publishing strengthens consistency in parental and student communication.
4.3. Automation reduces administrative workload, freeing staff for more strategic responsibilities.
4.4. Automated visibility of schedules increases student and parent engagement and accountability.
4.5. Automating updates ensures real-time, standardised academic information is always available.