Consent management for data processing

Purpose

1 Automates obtaining, tracking, and renewing consent from clients and stakeholders regarding data processing specific to intellectual property applications and communications.

2 Ensures full compliance with data protection regulations (GDPR, CCPA) governing legal and regulatory intellectual property registries.

3 Maintains a real-time audited log of consent status across multiple channels to provide automated proofs during regulatory reviews or audits.

4 Reduces manual intervention and human error in consent cycle management, automating reminders and escalation workflows.

5 Supports automating policy updates distribution and monitors acceptance automatically, reinforcing automated stakeholder transparency.

Trigger Conditions

1 New client or stakeholder registration initiates automated consent collection.

2 Regulatory updates trigger automated re-collection or renewal of data processing consent.

3 Pending or expiring consent statuses automatically trigger reminder notifications.

4 Receipt of data processing requests or intellectual property applications triggers automated consent verification.

5 Stakeholder withdrawal requests initiate automated consent revocation workflows and notifications.

Platform Variants

1 DocuSign

• Feature/Setting: Envelope creation API automates sending electronic consent forms; configure consent form templates for automated dispatch.
  

2 Adobe Sign

• Feature/Setting: Automated Web Form APIs for sending and tracking legal data processing consent agreements.
  

3 Twilio SMS

• Feature/Setting: Programmable Messaging API automates SMS consent requests and opt-in confirmations; set webhook for automated status updates.
  

4 Microsoft Power Automate

• Feature/Setting: Automated cloud flow for consent form distribution and data collection between registry databases and communication tools.
  

5 Salesforce

• Feature/Setting: Consent Management Objects and automated flows to track, update, and renew legal consent per contact.
  

6 HubSpot

• Feature/Setting: Workflows automation for consent capture via forms and automated follow-up based on consent status property.
  

7 Zendesk

• Feature/Setting: Automates consent collection using triggers and custom ticket fields for regulatory communication.
  

8 Mailchimp

• Feature/Setting: Automated audience segmentation and consent form email campaigns via Automation Builder.
  

9 ActiveCampaign

• Feature/Setting: Automated email and SMS consent collection flows integrating consent tracking fields.
  

10 Google Forms

• Feature/Setting: Automatedly distribute and collect consent responses, sync with Sheets for consent log automation.
  

11 Zapier

• Feature/Setting: Multi-platform workflow automator for syncing consent events between apps like CRMs, form platforms, and audit logs.
  

12 Slack

• Feature/Setting: Workflow Builder automates consent reminders and logs via channel or direct message workflows.
  

13 ServiceNow

• Feature/Setting: Automated records and notifications for employee or stakeholder consent management, with audit trail automation.
  

14 Oracle Cloud CX

• Feature/Setting: Consent APIs and automation in Oracle Engagement Cloud for regulatory workflow.
  

15 Freshworks CRM

• Feature/Setting: Automated workflow to collect, flag, and renew consent via custom fields in stakeholder records.
  

16 Jotform

• Feature/Setting: Automated consent form submissions, webhook to CRM for automated status update.
  

17 OneTrust

• Feature/Setting: Automated consent request and renewal using Consent & Preference Management APIs.
  

18 SurveyMonkey

• Feature/Setting: Automated surveys for consent, integration API for automated registry database updates.
  

19 AWS Lambda

• Feature/Setting: Automates serverless backend verification and event-driven consent management.
  

20 Google Workspace

• Feature/Setting: Automated emails/presentations and tracking of consent using Apps Script and automated Google Sheets workflows.
  

21 Intercom

• Feature/Setting: Automated in-app messaging and consent verification via automated follow-up sequences.
  

Benefits

1 Automatedly accelerates regulatory compliance and reduces manual oversight.

2 Automates multi-channel coverage, ensuring every stakeholder’s consent is tracked and auditable.

3 Increases transparency by automating consent logs and updates accessible for audits.

4 Reduces risk of non-compliance fines through proactive, automated consent renewal reminders.

5 Automates communication, foster trust, and streamlines workflow operations for intellectual property registries.