Integration with accounting software for reconciliation

Purpose

1.1. Automate reconciliation between patient billing/insurance claims and accounting systems for internal medicine practices; minimizes manual entry, ensures accurate financial records, accelerates closing, and maintains regulatory compliance.
1.2. Supports automated detection of discrepancies, posting of payments, matching of remittances (EOB/EOP/ERA), and auto-generation of reconciliation reports for finance staff.
1.3. Enables automated uploading of billing data from EMR/Practice Management Systems, automating imports/exports and real-time ledger updates.
1.4. Centralizes all transaction records, automating integration to accounting software for end-to-end auditability.

Trigger Conditions

2.1. New or updated claim processed in billing system.
2.2. Electronic remittance received (ERA/EOB).
2.3. Payment posted by insurance or patient.
2.4. Batch close or month-end reconciliation required by finance team.
2.5. Discrepancy flagged during automated matching.

Platform Variants

3.1. QuickBooks Online
• Feature/Setting: Configure "Bank Feed" and "API-based Invoice/Payment Sync" to automate import of billing transactions; use OAuth2 API with ‘/v3/company/{companyId}/invoice’ and ‘/payment’ endpoints.
3.2. Xero
• Feature/Setting: Set up automated connections to ‘Invoices’ and ‘Bank Transactions’ APIs; enable webhook for ‘Invoice Paid’ event for continuous reconciliation automation.
3.3. FreshBooks
• Feature/Setting: Activate “Payment Event Listener” via API endpoint ‘/payments’; automate push of billing data into books upon payment posted.
3.4. Sage Intacct
• Feature/Setting: Use "Smart Events" to trigger API calls; connect with ‘ARPayment’ and ‘GLBatch’ object endpoints for transactional automation.
3.5. NetSuite
• Feature/Setting: Automate "SuiteTalk Web Services" for inbound bill and payment data; configure "Transaction" record auto-import using tokens for secure access.
3.6. Microsoft Dynamics 365 Business Central
• Feature/Setting: Utilize "Automated Data Exchange" via OData endpoints; automate import to "General Journal" and "Customer Ledger".
3.7. Zoho Books
• Feature/Setting: Enable "Webhook Listener" for invoices/payments; automate the /invoices and /payments API for seamless reconciliation.
3.8. Wave
• Feature/Setting: Configure “Invoice” and “Payment” webhook triggers; automate reconciliation with API endpoint ‘/transactions’.
3.9. MYOB
• Feature/Setting: Use “BankFeed API” and automate "Invoice" object update using API endpoints for hands-free sync.
3.10. KashFlow
• Feature/Setting: Set up "Invoice Paid" event via API key; automate reconciliation by updating "Invoice" and "Transaction" endpoints.
3.11. Oracle Fusion Cloud ERP
• Feature/Setting: Use REST API for “Receivables Invoices”; automate import to “Receipts Processing” service via automated job scheduler.
3.12. SAP Business One
• Feature/Setting: Utilize "Service Layer API" to automate synchronous posting to incoming payments/invoices.
3.13. Bill.com
• Feature/Setting: Configure automatic two-way integration via /Bills and /Payments API for real-time reconciliation.
3.14. SAP Concur
• Feature/Setting: Enable "Automation Connector"; automate payment imports into Concur Expense module using “Expense Entries” API.
3.15. FreeAgent
• Feature/Setting: Activate webhook for paid invoices; automate with ‘/invoices’ and ‘/bank_transactions’ API endpoints.
3.16. Patriot Software
• Feature/Setting: Configurable “Data Imports/Exports”; automate batch file upload via SFTP for bank and invoice sync.
3.17. Odoo Accounting
• Feature/Setting: Use "External API" for journal entries import/export; automate reconciliation task via scheduled “Create Bank Statements” routine.
3.18. ClearBooks
• Feature/Setting: Setup “Transaction Created” webhook; automate sync via /invoices and /bank transactions API.
3.19. AccountEdge
• Feature/Setting: Manual CSV automation combined with API calls to update accounts receivable; automate batch posting.
3.20. Yodlee/Bank Aggregators
• Feature/Setting: Activate "Transaction Data Feed" API for automated financial data ingestion; automate matching with in-practice billing feeds.

Benefits

4.1. Automates reconciliation process, reducing manual errors and labor hours.
4.2. Automatic triggers enable timelier financial closes and up-to-date ledger visibility for healthcare administrators.
4.3. Automates detection of mismatches and flags out-of-balance transactions for audit, supporting proactive error correction.
4.4. Supports automatable compliance with industry and regulatory standards, producing audit-ready records.
4.5. Automatedly unifies billing and accounting across multiple payers and patient payments, enabling streamlined finance workflows for internal medicine practices.