Automated bill entry from supplier invoices

Purpose

1.1. Automate the extraction, entry, and reconciliation of supplier invoice data into accounting systems for ironware dealers.
1.2. Eliminates manual data entry, reduces human errors, and boosts operational efficiency in finance workflows.
1.3. Automates matching of purchase orders to supplier invoices and creates bill entries for accounts payable, ensuring transaction traceability and compliance.

Trigger Conditions

2.1. Automatedly triggered when a supplier invoice is received via email, upload, or cloud storage sync.
2.2. Automated schedule based on stipulated times (e.g., daily/weekly polling).
2.3. Automated on manual initiation by finance staff in case of urgent invoice entries.

Platform variants

3.1. SAP Business One
• Feature/Setting: Invoice Data API — configure Document Service API for automated bill creation.
3.2. QuickBooks Online
• Feature/Setting: Bills API — automate POST Bill endpoint for supplier invoice entry.
3.3. Xero
• Feature/Setting: Purchases/Invoices API — automate upload and posting of new supplier invoices.
3.4. Oracle NetSuite
• Feature/Setting: SuiteTalk SOAP API — configure automated Bill Record insertion.
3.5. Microsoft Dynamics 365 Business Central
• Feature/Setting: Financials API — automate creation of purchase invoices by POST to /purchaseInvoices.
3.6. Zoho Books
• Feature/Setting: Bills API — automate supplier invoice creation via POST /bills endpoint.
3.7. Sage Intacct
• Feature/Setting: Automated Bill Entries API — configure GL Bill Object creation.
3.8. FreshBooks
• Feature/Setting: Invoices API — automate POST for new vendor bills.
3.9. Wave Accounting
• Feature/Setting: Vendor Invoice API — automate adding a bill via POST /businesses/{businessId}/bills.
3.10. Odoo
• Feature/Setting: XML-RPC API — configure automated supplier invoice record creation.
3.11. MYOB
• Feature/Setting: Bills API — automate POST /purchase/bill to add supplier bill.
3.12. SAP S/4HANA Cloud
• Feature/Setting: API_BILL_OF_SUPPLY_SRV — automate creation of supplier invoices.
3.13. Bill.com
• Feature/Setting: API — automate the Bill endpoint for incoming supplier invoices.
3.14. KashFlow
• Feature/Setting: Purchases API — automate purchase invoice creation.
3.15. Invoicely
• Feature/Setting: Bills API — automate the creation of payables from supplier invoices.
3.16. Airtable
• Feature/Setting: API — automate creation of records in ‘Supplier Bills’ base.
3.17. Google Sheets
• Feature/Setting: Sheets API — automate parsing of invoice data uploaded for bill records.
3.18. Dropbox
• Feature/Setting: File Events API — automate trigger when new invoice is uploaded; feed into extraction workflow.
3.19. Hubdoc
• Feature/Setting: Automated Fetch and Push — configure for automated fetching and sending invoices to accounting platforms.
3.20. Expensify
• Feature/Setting: API — automate uploading and entry of supplier bills into finance system.
3.21. Kofax AP Essentials
• Feature/Setting: Cloud API — automate OCR invoice extraction and bill posting.
3.22. ABBYY FlexiCapture
• Feature/Setting: Data Capture API — automate supplier invoice data extraction for entry into target system.

Benefits

4.1. Automates entry of all supplier invoices, saving time and minimizing manual intervention.
4.2. Automator eliminates data entry errors and ensures data reliability.
4.3. Automatable process enhances accounts payable visibility and invoice processing velocity.
4.4. Automating supplier bill entry increases scalability for periods of high invoice volume.
4.5. Automatedly maintains digital audit trails and compliance for financial records.