Financials & ReportingPurpose
1.2. Automates reconciliation of cash, card, and bank transactions for financial reporting accuracy.
1.3. Deliver automated alerts to managers or staff for real-time intervention and reduced financial risk.
1.4. Automates generation of discrepancy logs for future audits, compliance, and reporting.
1.5. Enables integration-driven workflows that automate escalation to finance teams for unresolved discrepancies.
Trigger Conditions
2.2. Trigger when manual reconciliation flags a deviation beyond configurable thresholds.
2.3. Initiate alert automation when predefined error codes or missing records are detected in financial imports.
2.4. Detect currency or tax calculation mismatches for restaurant-specific payment types.
2.5. Automate report generation whenever an unresolved alert remains for more than a set period.
Platform Variants
3.1. Stripe
• Function/API: "Retrieve Balance Transactions" /events webhook for payment settlement automation.
• Configure webhook to automate real-time detection of settlement mismatches.
3.2. Square
• Feature: "Transactions" API for automated daily sales and deposits match.
• Automate polling/checks for discrepancies with custom thresholds per location.
3.3. PayPal
• API: "/v2/payments" search endpoint for automated reconciliation of received funds vs. invoiced amounts.
3.4. QuickBooks Online
• Feature: "Bank Feeds" API for automating import and automated check of transactions for anomaly detection.
3.5. Xero
• API: "GET BankTransactions" to automate cross-checking payments automatically with POS exports.
3.6. SAP Concur
• Feature: "Expense Report" API, automates alerts for unapproved/flagged expenses vs. payments.
3.7. Oracle NetSuite
• SuiteTalk: "getTransactions" for automating mismatch and escalation notifications to finance.
3.8. Twilio SMS
• Feature: Automatedly send SMS notifications via programmable messaging when new discrepancy alert triggers.
3.9. SendGrid
• Feature: Automate email alerts by configured event webhook sent to a manager upon discrepancy automation.
3.10. Slack
• API: "chat.postMessage" for automating discrepancy messages to dedicated finance channels.
3.11. Microsoft Teams
• Feature: Automate alerts to channel by "Incoming Webhook" with preconfigured discrepancy report templates.
3.12. Google Sheets
• API: "Append Values," automates logging discrepancy cases in shared sheets for team review.
3.13. Notion
• API: Automate creation of new "Discrepancy" database items for accountability and tracking.
3.14. Monday.com
• Automation: Create updates in boards when new payment alert is automatedly generated.
3.15. Airtable
• Feature: "Create Record" API for automating storage of each incident for auditability.
3.16. Zoho Books
• API: "Payments" for automated checking and updating of payment status flags per invoice.
3.17. Tableau
• Feature: Automatedly generate visual reporting dashboards with payment discrepancy KPIs.
3.18. FreshBooks
• API: "Payments" endpoint, automates comparison of received vs. expected payments for each client.
3.19. DocuSign
• API: Automate sending escalation notices for unresolved discrepancies to authorized signers.
3.20. PagerDuty
• API: Automatedly trigger incident response workflow for discrepancies exceeding critical limits.
Benefits
4.2. Reduce manual reconciliation with automated workflows and real-time alerting.
4.3. Improve audit trails and regulatory compliance via automated logging and notifications.
4.4. Enhance accuracy of financial reports with elimination of unnoticed errors through automation.
4.5. Automator orchestration across multiple platforms, reducing risk and labor cost for restaurant operators.