Event & Class ManagementPurpose
1.2. Automate instructor assignment processes, reducing manual communication and errors, ensuring all parties are promptly notified.
1.3. Automates tracking, confirmation, and escalation tasks, with integration capabilities into event scheduling and membership systems.
1.4. Enables administrators to automate repetitive communications, save time, and boost operational efficiency using automation-driven workflows.
Trigger Conditions
2.2. Manual or automated instructor assignment updates.
2.3. Changes to the instructor roster or participant list.
2.4. Cancellation, rescheduling, or location updates pertaining to the assigned instructor.
Platform Variants
3.1. Twilio SMS
• Feature/Setting: Automate SMS sent by configuring the Message API; set trigger on instructor assignment event.
• Sample: Event triggers API call with instructor's phone, assignment info, and custom message.
3.2. SendGrid
• Feature/Setting: Automate email via SendGrid Template API; configure template for assignment notification.
• Sample: Instructor assigned, trigger sends template-based email using SendGrid's send function.
3.3. Slack
• Feature/Setting: Automate channel or direct messages via Slack Bot API; assignment triggers webhook.
• Sample: Bot posts notification to instructor’s DM or #instructors channel with details.
3.4. Microsoft Teams
• Feature/Setting: Automate Microsoft Teams message using Graph API’s chatMessage/send endpoint.
• Sample: Assignment triggers auto-post in Teams group or individual chat.
3.5. Discord
• Feature/Setting: Automate direct or channel messages using Discord Webhook API.
• Sample: Webhook posts automated alert with assignment details to instructor.
3.6. Gmail
• Feature/Setting: Automate email notification using Gmail API’s users.messages.send method.
• Sample: Automatedly composes and sends assignment details directly to instructor's Gmail.
3.7. Outlook
• Feature/Setting: Automate email via Microsoft Graph’s sendMail endpoint.
• Sample: Automated notification sent through institutional Outlook accounts.
3.8. WhatsApp Business API
• Feature/Setting: Automate WhatsApp messages using /v1/messages endpoint.
• Sample: Automatedly delivers assignment notification as chat.
3.9. Telegram
• Feature/Setting: Automate custom bot using sendMessage API.
• Sample: Notification automatedly sent as a direct Telegram message.
3.10. Zoom
• Feature/Setting: Automate Zoom chat or calendar event notifications using Zoom API.
• Sample: Assignment triggers instant message or event reminder via Zoom.
3.11. Calendly
• Feature/Setting: Automate event creation/invite using Calendly Webhook & API, sending updates to participant.
• Sample: Assignment triggers automated calendar notification.
3.12. Google Calendar
• Feature/Setting: Automate event addition and invite via Google Calendar API (events.insert).
• Sample: Instructor receives automatic invite with all event details.
3.13. Mailgun
• Feature/Setting: Automate transactional email via messages API.
• Sample: Assignment notification auto-sent via branded club email.
3.14. ActiveCampaign
• Feature/Setting: Automate contact update and trigger email using automation workflows.
• Sample: Assignment tag automates personalized campaign-based email.
3.15. HubSpot
• Feature/Setting: Automate deal/ticket updates and workflow emails using HubSpot Workflows.
• Sample: Assignment update in CRM automates notification.
3.16. Salesforce
• Feature/Setting: Automate notification via Flow Builder: Send Email Alert action.
• Sample: Triggered on instructor field update in Salesforce record.
3.17. Asana
• Feature/Setting: Automate task assignment via Asana Webhook and API tasks endpoint.
• Sample: Instructor tagged, automated assignment comment/notification posted.
3.18. Trello
• Feature/Setting: Automate card assignment and comment notification via API.
• Sample: Assigned instructor receives automated notification when added to card.
3.19. Monday.com
• Feature/Setting: Automate notification / new item using monday.com automation recipes.
• Sample: Automated alert dispatched when instructor column is edited.
3.20. Airtable
• Feature/Setting: Automate record updated triggers using Airtable Automations and webhook.
• Sample: Assignment change automates email/SMS using configured blocks.
4. Benefits
4.2. Ensures assignment notifications are automatedly delivered in real time, minimizing missed classes.
4.3. Unifies disparate communication channels for omnichannel notification via automation.
4.4. Scales with club growth—same automation process for dozens or hundreds of instructors.
4.5. Allows easy audit, tracking, and reporting of instructor assignment notifications through automation logs.