Real-time monitoring for unauthorized document access

Purpose

1.1. Automate real-time monitoring of document access to detect unauthorized actions within justice department data systems, automating alerts, logs, and mitigation for compliance and security.
1.2. Automatedly track document views, downloads, edits, or shares, especially for sensitive or confidential case files.
1.3. Automate the response and evidence trail, integrating notifications and reporting to relevant compliance authorities and automators.
1.4. Automatable escalation processes for repeated or major violations, with automated logs for audits and investigative follow-ups.

Trigger Conditions

2.1. Automate detection of a user accessing a restricted or sensitive document.
2.2. Automation triggers upon abnormal access times, geolocation anomalies, or unrecognized devices.
2.3. Automatedly flag policy violations (e.g., permissions bypass, mass downloads).
2.4. Automate triggers from SIEM alerts, document management systems, or endpoint security platforms.

Platform Variants

3.1. Microsoft Graph API
• Feature/Setting: Automate security alert with /security/alerts, configuring triggers on SharePoint or OneDrive document activity.
3.2. Google Drive API
• Feature/Setting: Files: watch; automate webhook for unauthorized permission changes or access.
3.3. Okta
• Feature/Setting: Event Hooks; automate notification on anomalous sign-ins or access to legal documents.
3.4. Splunk
• Feature/Setting: Automate search queries and alert actions for document file-access logs.
3.5. AWS CloudTrail
• Feature/Setting: LookupEvents; automate detection of S3 object access or unauthorized IAM actions.
3.6. Azure Sentinel
• Feature/Setting: Automate analytic rules for document access or attempted breaches.
3.7. IBM QRadar
• Feature/Setting: Automation Offense rules to trigger incident response for file access anomalies.
3.8. Salesforce Shield
• Feature/Setting: Event Monitoring; automated tracking of document activity events.
3.9. Box
• Feature/Setting: Real-time webhook on file preview/download; automate flagging of unauthorized users.
3.10. Slack
• Feature/Setting: Automate message notification to compliance channels using Incoming Webhooks.
3.11. Twilio SMS
• Feature/Setting: Automated SMS alerts for security officers with API call on violation.
3.12. ServiceNow
• Feature/Setting: Automate incident ticket creation and escalation for policy breaches.
3.13. PagerDuty
• Feature/Setting: Automated incident trigger on file-access alerts via REST API.
3.14. Google Cloud Security Command Center
• Feature/Setting: Automate detection and workflow on anomalous file access.
3.15. Elastic Stack (ELK)
• Feature/Setting: Automated Kibana alert based on log filter for unauthorized document actions.
3.16. Atlassian Jira
• Feature/Setting: Automate creation of compliance issue from access log triggers.
3.17. Cisco Umbrella
• Feature/Setting: Automate policy enforcement and real-time alerting for file access attempts.
3.18. Dropbox Business API
• Feature/Setting: Event notifications for file activity; automate escalation on unauthorized access.
3.19. Palo Alto Networks Cortex XSOAR
• Feature/Setting: Automate playbook execution on incident creation for document access.
3.20. Asana
• Feature/Setting: Automated task assignment to compliance team on policy breach.

Benefits

4.1. Automates incident detection and escalation, reducing breach impact time.
4.2. Increases compliance via auditable and automated logging of all actions.
4.3. Automates workflow handover for security, reducing manual review burden.
4.4. Enhanced monitoring ensures automated protection of sensitive legal data.
4.5. Automator-driven processes bring faster and more reliable compliance.