Overtime calculation and approval workflows

Purpose

1.1. Automate overtime calculation for kebab shop staff, using time-clock data and preset thresholds for labor law compliance.
1.2. Automate the entire overtime approval process, reducing manual errors and ensuring quick manager verification and digital consent.
1.3. Enable real-time tracking, notification, validation, and logging of overtime events for retail kebab shop operations.
1.4. Ensure documentation for payroll audit trails, reducing disputes and increasing compliance with F&B industry standards.

Trigger Conditions

2.1. Automated trigger when staff clock-out time exceeds scheduled hours using POS or shift management system API.
2.2. Scheduled automation runs at shift end to calculate overtime gaps and generate approvals.
2.3. Manager or supervisor login event triggers review workflow for pending overtime.
2.4. Automatedly triggers if weekly over-hours threshold set by labor law or employer is surpassed.

Platform variants

3.1. ADP Workforce Now
• Feature: "Hours Worked API" — configure auto-extract for clock-in and -out, link to automated overtime calculation flow.

3.2. BambooHR
• Feature: "Time Tracking API" — set automation webhooks for shift completion and overtime alert to management.

3.3. Gusto
• Feature: "Payroll API: Overtime Rules" — configure automator to fetch policy, compare hours, push for automated approval.

3.4. Kronos (UKG Ready)
• Feature: "Workforce Management Integration" — automatically pull shifts, automate overtime detection/approval.

3.5. Deputy
• Feature: "Timesheets API" — automate overtime status update and request approval from manager endpoint.

3.6. Xero
• Feature: "Payroll API: Timesheet" — automatic ingestion of hours worked, trigger for overtime calculation automation.

3.7. Zoho People
• Feature: "Attendance API" — schedule automated checks on end-of-day records to automate overtime alerts.

3.8. Paychex Flex
• Feature: "Time & Attendance API" — automatic pull and push for overtime calculations and approval updates.

3.9. Square POS
• Feature: "Shift Management API" — automate overtime flag creation and approval workflow for retail staff.

3.10. When I Work
• Feature: "Shift API" — schedule an operator to check completed shifts, automate overtime workflow.

3.11. TSheets (QuickBooks Time)
• Feature: "Timesheets API" — automate overtime computation and approval request after shift close.

3.12. Slack
• Feature: "Incoming Webhooks" — automatedly send notification to management for overtime approval action.

3.13. Outlook (Office 365)
• Feature: "Mail API" — automate sending overtime approval request to supervisor inbox.

3.14. Google Sheets
• Feature: "Sheets API" — store calculated overtime entries, auto-log approval progress.

3.15. DocuSign
• Feature: "eSignature API" — automate digital signature for overtime approvals, log back to HRMS.

3.16. Twilio SMS
• Feature: "Programmable Messaging API" — automate SMS notification to manager for overtime consent.

3.17. Zendesk
• Feature: "Support API" — automated ticket creation for disputed overtime claims.

3.18. Airtable
• Feature: "Automations" — trigger approval flows and time tracking logs for audits.

3.19. Monday.com
• Feature: "Workflows" — automate status board movement for overtime approval lifecycle.

3.20. Microsoft Power Automate
• Feature: "Approval Flows" — auto-route calculated overtime to respective role for digital approval.

Benefits

4.1. Reduces manual effort, automates repetitive calculation and requests.
4.2. Ensures compliance by automating tracking of overtime rules and labor thresholds.
4.3. Accelerates approvals and minimizes payroll disputes via automated audit trails.
4.4. Boosts transparency and employee trust through regular automated notifications.
4.5. Enables integrable, scalable overtime management for multi-location kebab shop retail environments, making it automatable across business growth stages.