Student Onboarding & CommunicationPurpose
1.2. Automatedly send group chat links on registration, allowing real-time community building, streamlined communication, and centralized updates for every class cohort.
1.3. Minimizes instructor admin time by automating all group entry logistics for each intake, providing an efficient way to welcome, inform, and organize students using their preferred messaging platform.
Trigger Conditions
2.2. Payment for kickboxing class is automatedly confirmed.
2.3. Specific forms or digital waivers are signed and received.
2.4. Admission to a specific course, class, or timetable slot is automatedly registered in the database.
2.5. Automated batch imports of new students from external registration sources are processed.
Platform Variants
• Feature/Setting: Automate sending SMS with group chat URL via Twilio Programmable Messaging API; configure trigger on new student event.
3.2. WhatsApp Business API
• Feature/Setting: Automate group add or invitation message via WhatsApp Cloud API; integrate webhook to pull student numbers.
3.3. Slack
• Feature/Setting: Automate channel invitations using Slack Conversations API (`conversations.invite`); configure bot to monitor new entries.
3.4. Discord
• Feature/Setting: Automate direct invites to channels using Discord API `Create Channel Invite`; trigger on database update.
3.5. Telegram
• Feature/Setting: Use Telegram Bot API sendMessage or AddChatMember; automate group join links or auto-add on sign-up.
3.6. Microsoft Teams
• Feature/Setting: Automate invitation to Teams channel via Microsoft Graph API `/teams/{id}/members/add`; link to registration workflow.
3.7. Facebook Messenger
• Feature/Setting: Automate sending Messenger group link via Send API; connect to user profile submission.
3.8. Google Chat
• Feature/Setting: Configure Google Chat API to automate member invites to chat spaces using `spaces.members.create` endpoint.
3.9. Viber
• Feature/Setting: Automate Viber bot to send group join links via Public Accounts API; trigger script when new member is added in CRM.
3.10. WeChat
• Feature/Setting: Use WeChat Official Accounts API to automate invitation messages; bind trigger to user follow event.
3.11. LINE
• Feature/Setting: Automate LINE Messaging API push messages with group invite links; script triggers on enrollment.
3.12. Signal
• Feature/Setting: Use Signal REST API to automate invitation message with group link upon new registration event.
3.13. Zoom
• Feature/Setting: Automate sending group chat invite via Zoom Chat channels API after class payment is automatedly processed.
3.14. Remind
• Feature/Setting: Automate class invitation messages to group using Remind API when new student email is stored.
3.15. Remindly
• Feature/Setting: Configure Remindly’s webhook to automate push of group chat invites on workflow completion.
3.16. Flock
• Feature/Setting: Use Flock API to automate sending group links; configure event subscription for new signups.
3.17. Rocket.Chat
• Feature/Setting: Automate member addition to chat with Rocket.Chat REST API `/api/v1/channels.invite` on roster update.
3.18. Moodle
• Feature/Setting: Automate invitations via Moodle messaging API; connect to course enrolment automation.
3.19. HubSpot
• Feature/Setting: Configure HubSpot workflow automation to send group invite emails when contact enters “New Student” stage.
3.20. ZoomInfo
• Feature/Setting: Sync new user data with group invite link using ZoomInfo API as part of onboarding automation.
Benefits
4.2. Automatedly builds a connected student community, improving retention and student experience.
4.3. Reduces onboarding time and errors through workflow automation.
4.4. Supports omni-channel onboarding, increasing chat group engagement.
4.5. All communication and invites automatedly tracked and logged for compliance.