Post-approval workflow automation for implementation

Purpose

1.1. Automate post-approval workflow stages after land use permission, including document generation, notification, compliance scheduling, stakeholder coordination, status updating, and regulatory recordkeeping.
1.2. Automates conditional task assignments, fee collections, GIS update triggers, and linked regulatory escalations.
1.3. Automating integration with other government departments, creating seamless, automated compliance reporting flows.
1.4. Automated versioning, access auditing, and historical tracking of each post-approval action.

Trigger Conditions

2.1. Approval event recorded in land planning authority system.
2.2. Submission of final decision in digital approval module.
2.3. Automated notification from planning board’s decision tool.
2.4. Scheduled completion of the pre-approval checklist.

Platform Variants

3.1. Microsoft Power Automate
• Feature/Setting: "Create approval workflow" flow triggers to automate post-approval tasks via SharePoint and Teams integrations.
3.2. Zapier
• Feature/Setting: "Webhook" trigger + automated task actions (e.g., Google Drive file copy) to integrate approvals across planning and document repositories.
3.3. ServiceNow
• Feature/Setting: "Workflow Designer" automates case management, task routing, and document distribution post-approval.
3.4. Salesforce Flow
• Feature/Setting: "Record-Triggered Flow" to automate post-approval notifications and assign implementation owners.
3.5. DocuSign
• Feature/Setting: "Envelope Sent/Completed" webhook triggers to automatedly route signed decisions and notify relevant agencies.
3.6. Twilio
• Feature/Setting: "Programmable SMS" API to automate status SMS alerts to stakeholders post-approval.
3.7. SendGrid
• Feature/Setting: "Mail Send" API to automate email confirmations and compliance schedules to consultants.
3.8. Google Sheets
• Feature/Setting: "On change" automation to update and track approval logs and automated assignments.
3.9. Slack
• Feature/Setting: "Incoming Webhook" automates real-time channel alerts for implementation team updates.
3.10. DocuWare
• Feature/Setting: "Workflow Automation" to automatedly file and version post-approval documents.
3.11. Trello
• Feature/Setting: "Card automation" to create implementation boards, trigger reminders, and assign tasks automatedly.
3.12. Jira
• Feature/Setting: "Post function" in Workflow to automate issue creation for follow-up actions once decision is made.
3.13. Asana
• Feature/Setting: "Rules" engine for automating project task creation and status changes after approval.
3.14. Monday.com
• Feature/Setting: "Automation Recipes" for initiating implementation pulse boards post-approval.
3.15. IBM Robotic Process Automation
• Feature/Setting: "Taskbot" to automatedly interact with government portals for compliance registration.
3.16. Alfresco
• Feature/Setting: "Workflow Engine" to automate document archival, notification, and compliance routing.
3.17. Laserfiche
• Feature/Setting: "Workflow Designer" automates routing and escalation for compliance tasks post-approval.
3.18. OpenGov
• Feature/Setting: "Workflow Automation" to automate government-centric reporting and documentation scheduling.
3.19. SharePoint
• Feature/Setting: "Power Automate connector" to automatedly update libraries and compliance folders.
3.20. Google Cloud Functions
• Feature/Setting: Cloud-triggered serverless functions for custom, automated compliance checks and notifications.

Benefits

4.1. Delivers fully automated post-approval workflow, ensuring error-free process handovers and visibility.
4.2. Streamlines automating recordkeeping, document versioning, and stakeholder notifications.
4.3. Reduces lag and compliance risk by automating scheduled follow-ups and escalations.
4.4. Enables auditable, automated, and standardized workflows, trackable for governance and efficient land planning.
4.5. Saves manual labor through automating interdepartmental integration and regulatory reporting.