Post-event report automation

Purpose

1.1. Automates generation, compilation, and distribution of comprehensive post-event reports for lawn bowls club competitions and events.
1.2. Automates aggregation of attendance, match results, financials, survey feedback, and incident logs from disparate sources into a standardized report.
1.3. Automates scheduled or trigger-based emailing and archiving of finished reports to stakeholders, members, and governing bodies.
1.4. Automation ensures compliance, benchmarking, sponsor documentation, and data-driven performance improvement.
1.5. Automates report storage, cloud sync, and backup policies ensuring records retention and ready access for future reference.

Trigger Conditions

2.1. Automatedly initiated at scheduled end-time of competition/event.
2.2. Automator triggers when last match result is submitted in event management software.
2.3. Triggered when organizer confirms event closure on admin console.
2.4. Automated on reception of participant feedback forms.
2.5. Trigger can also be manual for ad-hoc reporting needs via dashboard button.

Platform Variants — Applications and Sample Configurations

3.1. Google Sheets
– Feature: Automate fetching attendance, match data using API integration.
– Sample: Configure Google Sheets API to read event log on sheet closure trigger.
3.2. Microsoft Power Automate
– Feature: Set up automated report generation on form submission or file upload.
– Sample: Flow triggers on Forms submission and compiles report in Word, PDFs it.
3.3. Zapier
– Feature: Automator sends collated data from Excel to Google Docs, emails PDF.
– Sample: Zap triggers on Excel row update, sends new report to Gmail for distribution.
3.4. Make (formerly Integromat)
– Feature: Aggregate multi-source data, automates PDF creation, cloud upload.
– Sample: Scenario triggers on event finish in booking tool, merges with feedback APIs.
3.5. Salesforce Flow
– Feature: Automate post-event reporting with record-triggered flows.
– Sample: Uses Event object update to generate and share reports with Chatter.
3.6. Slack
– Feature: Automates real-time summary posting to event channel.
– Sample: Incoming webhook posts automated summary.
3.7. Trello Automation
– Feature: Automatedly creates reporting checklist cards, assigns for review.
– Sample: When event label “Finished” applied, automator generates report card.
3.8. Airtable Automations
– Feature: Automatically collates finished event data into formatted report view.
– Sample: Trigger on record status “complete” runs script block, exports PDF.
3.9. DocuSign
– Feature: Automated circulation for signatures of financial/incident summary.
– Sample: API triggers document routing post-report generation.
3.10. Dropbox
– Feature: Automates cloud backup of all event reports in folder, notifies team.
– Sample: Watch folder for new report upload, automates message and permissions.
3.11. SendGrid
– Feature: Automated mass distribution of finalized reports by email.
– Sample: API sends personalized mail with PDF report to club mailing list.
3.12. Smartsheet
– Feature: Automatically aggregates survey results and attendance post-event.
– Sample: Workflow triggers when “Event Complete” box ticked.
3.13. Eventbrite
– Feature: Automates export of attendance and ticket sales data into reports.
– Sample: API pulls event metrics on event finish status.
3.14. Mailchimp
– Feature: Automates post-event email follow-ups with report link.
– Sample: Triggers campaign for event attendees, attaches or links report.
3.15. Monday.com Automations
– Feature: Automated post-event status reports sent to management group.
– Sample: Board status “Completed” triggers automated doc sharing.
3.16. SurveyMonkey
– Feature: Automates gathering and embedding feedback in reports.
– Sample: On survey close, API integrates results into event summary.
3.17. Microsoft Outlook
– Feature: Automates scheduling and sending reports to distribution groups.
– Sample: Rule triggers on attachment upload to shared drive, sends mail.
3.18. Notion
– Feature: Automated report publishing to club’s Notion workspace.
– Sample: Integration posts PDF or page embed on “Event Concluded” tag.
3.19. Asana
– Feature: Automates task creation for reviews, approvals, and follow-up actions.
– Sample: Custom rule on event portfolio completion, generates review tasks.
3.20. OneDrive
– Feature: Automated backup and team sharing of all generated reports.
– Sample: Upload trigger moves final reports to shared folder and notifies users.
3.21. Box
– Feature: Automated report distribution and controlled access for sponsors.
– Sample: Report upload triggers workflow to grant access and send notifications.
3.22. Microsoft Teams
– Feature: Automated post-event report posting to teams channel with highlights.
– Sample: Webhook or message action posts summary doc automatically.
3.23. HubSpot
– Feature: Automates CRM enrichment with outcomes, feedback, event results.
– Sample: Automated workflow pushes post-event data into CRM record.

Benefits

4.1. Automates time-consuming manual reporting, freeing staff for core activities.
4.2. Automatedly ensures data consistency, reduces errors, and improves report quality.
4.3. Automator instant delivery keeps stakeholders, participants, and sponsors informed.
4.4. Automation enables rapid compliance with league or funding body requirements.
4.5. Automating archiving aids in long-term performance tracking and benchmarking.
4.6. Automates privacy and data retention compliance with auditable digital trails.
4.7. Flexible automatable integrations allow scaling across multiple event types.
4.8. Automation enhances professionalism and transparency for club operations.