Automated door policy updates for staff

Purpose

1. Automate the communication and enforcement of regularly updated door/security policies for staff at lesbian bars to ensure inclusiveness, customer safety, compliance with regulations, and rapid adaptation to community or legal changes.

2. Automates policy dissemination to all employee endpoints (email, SMS, Slack, and print) immediately upon approval or amendment.

3. Integrates feedback and compliance tracking to verify staff have acknowledged updated policies, automating reminders to non-responders.

Trigger Conditions

1. New/revised door policy is uploaded to a central repository (HRIS, cloud folder, policy management system).

2. Scheduled review dates for recurring policy distribution (e.g., quarterly updates).

3. Incident reports or legal notifications requiring automating urgent updates to existing policies.

Platform Variants

1. Twilio SMS

• Feature: Automate “Policy Update Alert” SMS delivery to all staff.
  
• Setting: Configure Twilio Programmable SMS; set trigger from central document update API.
  

2. SendGrid

• Feature: Automates mass emailing with policy PDF attached and receipt tracking.
  
• Setting: Use SendGrid Mail Send API; trigger email automation on document change.
  

3. Google Workspace (Drive, Docs, Gmail)

• Feature: Automates storing, sharing, and direct notification via Gmail.
  
• Setting: Use Apps Script to watch a folder; automate Gmail sends upon document upload.
  

4. Slack

• Feature: Automate policy notifications in dedicated staff channels.
  
• Setting: Slack Incoming Webhook; trigger automation from new doc in policy folder.
  

5. Dropbox

• Feature: Automatedly update and sync door policy folders for staff access.
  
• Setting: Dropbox Webhooks API; monitor changes, trigger downstream automations.
  

6. Microsoft Teams

• Feature: Automates posting of update summaries in specific Teams channels.
  
• Setting: Graph API to send channel messages upon policy doc update.
  

7. DocuSign

• Feature: Automate collection of staff acknowledgments via digital signature.
  
• Setting: DocuSign’s REST API “Envelope Creation”; send upon policy upload.
  

8. BambooHR

• Feature: Automates syncing policy changes with HR portal and employee files.
  
• Setting: BambooHR API to update “Company Policies” section and notify users.
  

9. Asana

• Feature: Automator task assignment to confirm staff review.
  
• Setting: Asana API to auto-create tasks upon policy modification.
  

10. Zapier

• Feature: Visual automator for chaining multiple app automations (e.g., Doc change → Email + Slack + SMS).
  
• Setting: Use Zapier webhook trigger on policy folder changes.
  

11. Monday.com

• Feature: Automates workflow to track policy review status.
  
• Setting: Use Monday.com Automations to assign pulses from new doc.
  

12. Workday

• Feature: Automates policy document sync with compliance module.
  
• Setting: Workday Cloud Connect to push policy updates.
  

13. Salesforce

• Feature: Automatedly updates internal knowledge base with latest policy.
  
• Setting: Salesforce API to update Salesforce Knowledge.
  

14. Trello

• Feature: Automates card creation for every new door policy update.
  
• Setting: Trello API “Create Card” on file added to directory.
  

15. Airtable

• Feature: Automated log of all policy revisions and staff confirmation.
  
• Setting: Airtable API to insert row for each policy update event.
  

16. Notion

• Feature: Automated policy page updates and staff comments.
  
• Setting: Notion API to update policy database/page.
  

17. PagerDuty

• Feature: Automates incident-created alerts leading to urgent policy updates.
  
• Setting: PagerDuty event trigger for urgent automations.
  

18. Okta

• Feature: Automates access control for policy document folders based on current staff list.
  
• Setting: Okta API to manage folder/group access automatedly.
  

19. Intercom

• Feature: Automates direct in-app messages for updates.
  
• Setting: Intercom API for user notifications.
  

20. ServiceNow

• Feature: Automates compliance ticket creation for policy acknowledgments.
  
• Setting: ServiceNow REST API to create/track requests.
  

21. Google Cloud Functions

• Feature: Serverless automator to monitor and trigger multi-channel actions on doc change.
  
• Setting: Deploy function for watching policy repo and firing downstream automations.
  

4. Benefits

4.1. Automates consistent and immediate policy communication.

4.2. Ensures compliance by automating confirmation and tracking.

4.3. Reduces manual admin work and errors through automator workflows.

4.4. Increases staff accountability with automated reminders and logs.

4.5. Automatable incident-to-policy workflows speed up safety adaptation.

4.6. Enhances community safety culture by automating and tracking inclusiveness policy changes.