Digital storage and archiving of closed cases

Purpose

1.1. Automate the digital storage and archiving of closed liquidation cases to ensure regulatory compliance, improve document accessibility, and maintain secure records management.
1.2. Automating the classification, tagging, and secure transfer of all case documents and evidentiary files into digital storage repositories upon closure of each case.
1.3. Streamlines archiving for audit readiness, disaster recovery, and systematic purging upon retention expiry.
1.4. Enables searchable archive indexing, user access management, backup automation, and long-term preservation of legal and financial documents.

Trigger Conditions

2.1. Automated detection of bankruptcy or liquidation case status marked “Closed” in case management system.
2.2. All required compliance documents and settlement files uploaded and validated as complete.
2.3. Automatedly DLP (data loss prevention) scans verified before triggering storage workflow.
2.4. Automated deadline or time-based workflows (e.g. 30 days after final settlement entered in system).
2.5. User-command or webhook from compliance officer dashboard to initiate archiving.

Platform Variants

3.1. Google Drive
• Function/API: Files.create, Files.update, automated folder organization and sharing with vault integration.
• Sample: Automates creation of a case-specific Drive folder using case data and uploads all closure docs with retention settings.
3.2. Microsoft SharePoint
• Feature/Setting: Document library API, sites/{site-id}/drive/root, automated permissions, versioning.
• Sample: Automator creates archive workspace, uploads closed case files, applies content types and compliance tags.
3.3. Dropbox Business
• API: /files/upload, /sharing/create_shared_link, automating watermark and access logs.
• Sample: Automated archiving scripts send encrypted files to dedicated “Closed Cases” folder with audit trail enabled.
3.4. Box
• API: /files/content, metadata templates, retention policy automation.
• Sample: Automates population of metadata with matter numbers, moves to long-term archive folder programmatically.
3.5. AWS S3
• Function: s3:PutObject, LifeCycle policies, automate Glacier archiving.
• Sample: Automated upload and tiered storage to S3 + Glacier based on compliance policy.
3.6. Azure Blob Storage
• API: blob.UploadBlob, automate container structuring by case and retention time.
• Sample: Automator pipes files for each closed case into Blob Containers with compliance locks.
3.7. Zoho WorkDrive
• API: /files/upload, automates workspace creation, team access assignment.
• Sample: Workflow automatedly uploads closure documents and locks folders for retention.
3.8. Egnyte
• Function: FileServer.Upload, automate retention labels and access review policies.
• Sample: Closed matters archived by automator with auto-generated legal compliance report files.
3.9. M-Files
• Feature: Metadata-driven vaults, automated compliance vault population.
• Sample: Files routed into predefined “Closed Cases” with automated metadata extraction.
3.10. iManage
• API: Workspace create, doc upload, automates matter-centric archiving and DLP enforcement.
• Sample: Automatedly deposits files under matter workspace with eDiscovery tagging.
3.11. NetDocuments
• Feature: API upload, automation of workspace creation, retention policy assignment scripts.
• Sample: Automator assigns workspace to ‘Archived’ and uploads documentation with automated tagging.
3.12. Everlaw
• API: Doc Import, review automation, export to protected archive.
• Sample: Case closure triggers automated export of final documentation set to long-term repository.
3.13. Alfresco
• Feature: CMIS API, folder creation scripts, automate lifecycle management.
• Sample: Automates creation of record folders and runs custom destroy/archive scripts by retention schedule.
3.14. OpenText Content Suite
• API: Content upload, folder automation, compliance retention policy.
• Sample: Automator populates “Closed Case” libraries and applies automated legal holds.
3.15. Citrix ShareFile
• Feature: Automate Secure Folder creation, file upload via API, custom access roles.
• Sample: Automated archiving script moves finalized case docs into access-controlled vault.
3.16. DocuWare
• Feature: Workflow automation, smart document indexing and archiving.
• Sample: Automates indexing closure packets and triggers storage by dates and status.
3.17. Nextcloud
• API: Automated file upload, folder provisioning based on case metadata, retention app integration.
• Sample: Automator zips and stores case docs with custom retention logic applied.
3.18. Laserfiche
• Feature: Record folders, workflow automating capture and archiving, retention triggers.
• Sample: Automate folder creation by client/case and move files into long-term archive.
3.19. pCloud Business
• API: uploadfile, folder creation automation, sharing with role controls.
• Sample: Automated transfer of closed case archives, instant link generation for auditors.
3.20. OneDrive for Business
• API: Drives API, automated folder provisioning, compliance label auto-tagging.
• Sample: Automator moves closure files and applies automated compliance settings.

Benefits

4.1. Automates compliance by systematically recording, securing, and indexing documentation for regulatory audits.
4.2. Minimizes manual work and human error, accelerating the archiving process for closed cases.
4.3. Scales documentation management to handle any case volume with automated metadata tagging.
4.4. Automates consistent access controls, retention, and destruction schedules per legal requirements.
4.5. Enables secure, searchable, and instantly accessible archives, improving operational efficiency.
4.6. Reduces risks of data loss through automated backup and redundant storage workflows.
4.7. Ensures audit trails and activity logs are auto-generated for all document actions.