Stock discrepancy reporting

Purpose

1.1. Detect, capture, and automate reporting of discrepancies between actual and recorded liquor stock in retail systems.
1.2. Automatedly reduce manual checks by automating inventory audits with cross-checking, enabling rapid incident response.
1.3. Automate compliance by generating discrepancy logs and alerts for audits, shrinkage, and loss prevention.
1.4. Automate multi-store reporting to centralize stock irregularity management and analytics for liquor retailers.

Trigger Conditions

2.1. Automatedly triggered when POS end-of-day closing differs from inventory count totals.
2.2. Scheduled automations for periodic reconciliations (daily, weekly, monthly).
2.3. Physical stock-take input automates reporting workflow if threshold variance detected.
2.4. API-based triggers from warehouse management or real-time sensor updates automate workflow launch.
2.5. Discrepancy threshold breach (e.g., >2% variance) automates escalation.

Platform Variants

3.1. Shopify
• API: Inventory Levels Endpoint – Automate fetching and comparing inventory counts.
3.2. Square
• Inventory Adjustment Webhooks – Automates triggers on every inventory change.
3.3. Lightspeed Retail
• Product Inventory API – Automate pulling real-time stock and discrepancies.
3.4. Vend (by Lightspeed)
• Inventory Count API – Automate batch reconciliation, triggers on mismatches.
3.5. Toast POS
• Inventory Management API – Automate processing of counted vs. system stock.
3.6. Clover
• Inventory App Webhook – Automate sending discrepancy alerts.
3.7. Zoho Inventory
• Zoho Creator Custom Functions – Automate consolidation and automated reporting.
3.8. Microsoft Dynamics 365
• Inventory Journals API – Automate stock entries and discrepancy events.
3.9. Oracle NetSuite
• Inventory Adjustments API – Automate detection and automated reports creation.
3.10. QuickBooks Commerce
• Stock Adjustment Webhooks – Automate flagging and escalation of mismatches.
3.11. SAP Business One
• Goods Movement API – Automate breakdown of differences for audit.
3.12. Google Sheets
• Sheets API + Triggers – Automate importing CSV/POS stock, automatedly auditing with scripts.
3.13. Airtable
• Automations/Script Block – Automates stock verification and alert dispatch.
3.14. HubSpot
• Custom Workflows – Automate notifications to operations teams on issues.
3.15. Slack
• Incoming Webhooks – Automate instant discrepancy alerts to managers.
3.16. MS Teams
• Flow Bot Connector – Automate messaging channels with discrepancy summaries.
3.17. Gmail
• Gmail API – Automate sending discrepancy reports to designated lists.
3.18. Mailgun
• Send Message API – Automate alerting franchisees with loss reports.
3.19. PagerDuty
• Event API – Automate incident creation on severe stock irregularities.
3.20. ServiceNow
• Incident Management API – Automate ticket creation for logistics investigation.
3.21. Trello
• Card Creation API – Automate board tasks for reviewing discrepancies.
3.22. Asana
• Task API – Automate creating follow-ups for resolution teams.
3.23. Power BI
• REST API – Automated data push for real-time discrepancy dashboarding.

Benefits

4.1. Automated inventory discrepancy detection drastically reduces shrinkage risk.
4.2. Automation eliminates manual reporting errors, automatedly improving compliance.
4.3. Automates quicker root-cause analysis and recovery process.
4.4. Automatable workflows scale across multi-location liquor retail.
4.5. Automated alerting and escalation cuts losses, protects profit margins.
4.6. Automatedly integrates with retail, analytics, and communication apps for end-to-end inventory management automation.