Secure digital evidence submission workflows

Purpose

 1.1. Automate secure digital evidence submission workflows between citizens and law enforcement for lost property cases.
 1.2. Automates collection, tracking, and verification of digital evidence (photos, receipts, documents) with traceable digital chain-of-custody.
 1.3. Enhances interdepartmental and external communication by automating notifications, escalations, and case referencing.
 1.4. Supports compliance and security by automating secure uploads, encryption, and audit logs.

Trigger Conditions

 2.1. Automated trigger on online lost property report submission.
 2.2. Automating triggers from email/SMS requests to submit evidence.
 2.3. Automation initiates upon internal law enforcement request for new evidence on open cases.
 2.4. Automated escalation/alert if digital evidence is not received within set timeframe.

Platform Variants

 3.1. Microsoft Power Automate
  • Feature/Setting: Automates SharePoint folder creation; uses “Create File” API for evidence upload.
 3.2. Google Drive API
  • Feature/Setting: Automates secure folder sharing; POST /files endpoint automates digital evidence intake.
 3.3. Dropbox Business API
  • Feature/Setting: Automator “file requests” triggers; automates “/files/upload” endpoint for evidence documents.
 3.4. Box Platform
  • Feature/Setting: Uses “Create Folder” automator; configures “File Request” and “Upload File” endpoints for automation.
 3.5. DocuSign
  • Feature/Setting: Uses eSignature API for automating evidence receipt and identity verification.
 3.6. AWS S3
  • Feature/Setting: Automates signed upload URL generation via S3 REST API for evidence submission.
 3.7. Azure Blob Storage
  • Feature/Setting: Automating evidence container creation and SAS token generation for secure uploads.
 3.8. SendGrid
  • Feature/Setting: Automates notification/confirmation email via “Mail Send” endpoint upon evidence received.
 3.9. Twilio SMS
  • Feature/Setting: Automates SMS notifications using “Messages” API for submission status.
 3.10. Slack
  • Feature/Setting: Automates channel alerts via “chat.postMessage” endpoint for evidence update notifications.
 3.11. Microsoft Teams
  • Feature/Setting: Automates card posting via “Incoming Webhook” for each evidence submission.
 3.12. Zendesk
  • Feature/Setting: Automates ticket creation for each evidence upload using “Tickets” API.
 3.13. Salesforce Service Cloud
  • Feature/Setting: Automates case record updates with evidence links using “SObject” API.
 3.14. ServiceNow
  • Feature/Setting: Automates record attachment using “Attachment” API for incoming evidence.
 3.15. OneDrive for Business
  • Feature/Setting: Automates evidence folder creation and file uploads via Graph API.
 3.16. Zapier
  • Feature/Setting: Automates evidence reception to downstream apps and automates notifications.
 3.17. Trello
  • Feature/Setting: Automates evidence-related card creation and checklist via REST API.
 3.18. Jira
  • Feature/Setting: Automates issue updates with attachments for evidence submissions.
 3.19. Freshdesk
  • Feature/Setting: Automates ticket notes to include incoming evidence using Tickets API.
 3.20. Notion
  • Feature/Setting: Automates database entry creation with links to digital evidence.
 3.21. Google Forms
  • Feature/Setting: Automator forwards responses with attachments using Form Responses API.
 3.22. Adobe Sign
  • Feature/Setting: Automates the digital signature workflow for consent/authentication upon evidence submission.

Benefits

 4.1. Automates digital evidence submission, securing chain-of-custody and audit trails.
 4.2. Automatedly reduces manual tasks and risk of communication delays.
 4.3. Automates reminders, escalations, and compliance documentation.
 4.4. Automator configures platform diversity, integrating multiple secure submission channels.
 4.5. Automated workflows heighten efficiency, transparency, and accuracy in lost property investigations.