Purpose
1. Automate the process of checking available inventory and reserving required parts instantly upon new luggage repair order creation, ensuring parts allocation is error-free and available for the repair schedule.
2. Automating inventory management establishes real-time synchronization between order flow and parts stock, minimizing manual intervention and optimizing operational throughput.
3. Purpose is to limit workflow bottlenecks, avoid part shortages, and enable automated notifications or reservations when stock runs low or is depleted.
4. Integrates order intake, inventory check, part reservation, and notification workflows into an automated, seamless business process.
Trigger Conditions
1. New luggage repair order created in a CRM, ERP, or service portal.
2. Status update of order to “pending” or “in progress.”
3. Change of required part list within an active order.
4. Request for availability validation through web form/API.
5. Threshold automation when stock falls below minimum.
Platform Variants
1. Salesforce
- Feature/Setting: "Process Builder" or "Apex Trigger" for order creation event to call "Inventory Check API" and reserve parts.
2. Microsoft Dynamics 365
- Feature/Setting: Configure "Power Automate" flow with Dynamics connector; link Order Created event to reservation module.
3. SAP S/4HANA
- Feature/Setting: Use "Business Workflow" to trigger "MM-IM" (Materials Management – Inventory Management) BAPI_RESERVATION_CREATE1.
4. Oracle NetSuite
- Feature/Setting: Automate via SuiteScript "User Event Script" on sales order, invoking Inventory Allocation.
5. Odoo
- Feature/Setting: Setup "Automated Actions" on sales.order to call inventory.reserve workflow.
6. Shopify
- Feature/Setting: "Flow" app triggers API call to inventory_levels/adjust.json endpoint on order creation.
7. WooCommerce
- Feature/Setting: "Action Scheduler" with REST API POST to adjust and reserve stock programmatically upon new order.
8. QuickBooks Commerce
- Feature/Setting: Automate via "Webhooks" and Inventory API to hold stock for pending orders.
9. Zoho Inventory
- Feature/Setting: "Custom Functions" linked to Sales Order Created, trigger "Reserve Inventory" API.
10. Fishbowl
- Feature/Setting: "Order Fulfillment" automation with Inventory Module API (InventoryRequest).
11. Cin7
- Feature/Setting: Trigger automation rule “On Order Created” to execute "Reserve Inventory" API.
12. TradeGecko
- Feature/Setting: Webhook on "New Order," automating “inventory/allocate” endpoint call.
13. Katana MRP
- Feature/Setting: “Order Created” webhook tied to “Product Reservation” function.
14. Skubana
- Feature/Setting: Custom workflow trigger on order import to "Reserve Stock."
15. Unleashed Software
- Feature/Setting: "Automation" on "Sales Order Created," call "ReserveStock" API.
16. Megaventory
- Feature/Setting: Configure "Sales Order Insert" automation to run "reserveInventoryQuantity" API call.
17. Brightpearl
- Feature/Setting: "Order Placed" Workflow Automation to trigger stock reservation.
18. Veeqo
- Feature/Setting: "Automation Rules" on order to check and reserve stock via inventory endpoints.
19. Linnworks
- Feature/Setting: "Rules Engine" on order imported triggers "Inventory.reserve" API.
20. SAP Business One
- Feature/Setting: "Transaction Notification" SP automates reserve stock procedure call.
21. JD Edwards
- Feature/Setting: Orchestrator Studio, automated orchestration for inventory confirmation and reservation.
22. ServiceNow
- Feature/Setting: Flow Designer “Order Created” event triggers script to engage “Inventory” table and reserve entry.
23. Infor CloudSuite
- Feature/Setting: "Application Event System" to automate reserve part via Inventory API.
Benefits
1. Automates inventory synchronization; reduces manual errors and double allocations.
2. Automated reservation prevents job delays caused by part shortages.
3. Automator optimizes stock levels by triggering restocking if thresholds breached.
4. Enables automatable alerts to team on unfulfillable orders for fast remediation.
5. Streamlines repair operations via automation, reducing time spent on inventory admin.
6. Automated workflows accelerate repairs, improving customer satisfaction and retention.
Repair Order & Workflow Automation