Billing, Finance & Compliance AutomationPurpose
1.2. Automatedly generate, send, and track monthly/quarterly invoices based on storage contracts.
1.3. Automate reminders for upcoming, due, and overdue payments to reduce manual follow-up and improve cash flow.
1.4. Ensure full compliance with billing policies and provide audit trails for automated financial interactions.
1.5. Automating all touchpoints for finance, including reconciliation of payments and notification of storage contract renewals.
Trigger Conditions
2.2. Automate triggers based on payment status updates (e.g., “unpaid,” “overdue”).
2.3. Automate triggers when specific metadata (such as contract expiration date or storage status) changes.
2.4. Automated reminders set based on custom timeframes relative to invoice due dates (e.g., -7, 0, +5 days).
Platform Variants
1. Stripe
- Feature/Setting: Use “Create Invoice” and “Send Invoice” API endpoints; configure Webhook for “invoice.payment_failed” and “invoice.upcoming” to automate triggers.
2. QuickBooks Online
- Feature/Setting: Use “Create Invoice” and “Send Payment Reminder” automation; configure Recurring Transactions and Payment Reminders via API or Zapier integration.
3. Xero
- Feature/Setting: Automate “Repeating Invoice” and “Reminder Emails” via Xero API; configure “Get Invoices” and “Send Invoice” endpoints.
4. FreshBooks
- Feature/Setting: Automate “Recurring Payments” and “Auto Payment Reminders” in clients section; connect API endpoint “recurring_profiles”.
5. SAP Concur
- Feature/Setting: Automate “Recurring Invoice Submission” and “Invoice Reminder Notifications” through SAP Concur API.
6. Zoho Books
- Feature/Setting: Configure “Recurring Invoices” and “Payment Reminders” in automation workflows; API endpoint for “invoices/recurring”.
7. Square
- Feature/Setting: Automate “Invoice.Create” and “Reminder” scheduling through Square Invoices API.
8. Oracle NetSuite
- Feature/Setting: Use “Automated Billing Schedules” and “Invoice Email Notifications” through SuiteTalk API integration.
9. Microsoft Dynamics 365
- Feature/Setting: Automate “Invoice Scheduling Workflow” and “Payment Follow-up” with Power Automate flows.
10. Paypal Business API
- Feature/Setting: Use “Create Recurring Invoice” and automate “Send Payment Reminder” endpoints.
11. Sage Intacct
- Feature/Setting: Automate “Recurring Billing” and “Dunning Notices” configuration in Contracts and AR modules.
12. Bill.com
- Feature/Setting: Schedule “Auto-Bill and Payment Reminders”; REST API for recurring invoice creation.
13. Wave
- Feature/Setting: Automate “Recurring Invoices” and “Overdue Notifications” in Invoice Settings.
14. Mailgun
- Feature/Setting: Use “Scheduled Email API” for automated custom invoice/reminder emails.
15. Twilio SMS
- Feature/Setting: Automate “Programmable Messaging” to send SMS payment reminders; Trigger via incoming webhook.
16. SendGrid
- Feature/Setting: Automate “Transactional Email API” for invoice delivery and follow-up reminders.
17. Google Workspace
- Feature/Setting: Automate “Google Calendar & Gmail API” to schedule and send calendar invites and reminders for invoice deadlines.
18. HubSpot
- Feature/Setting: Automate “Workflows” using CRM properties and “Scheduled Email” for automated reminders.
19. Monday.com
- Feature/Setting: Automate Board pulses for recurring invoices and trigger status/email reminders using automations.
20. Slack
- Feature/Setting: Automate scheduled or triggered invoice/reminder notifications into finance or client-specific channels with Slack API.
21. Salesforce
- Feature/Setting: Use “Scheduled Flows” and “Process Builder” for automating invoice creation and payment reminders.
Benefits
4.2. Reduces late payments by automating timely reminders.
4.3. Enables automated tracking and auditing of all financial outreach.
4.4. Improves client satisfaction through regular, automated communication.
4.5. Frees finance teams from repetitive, automatable administrative tasks.
4.6. Supports scalability with minimal manual intervention via robust automation.