Preventive Maintenance & Asset Tracking AutomationPurpose
1.2. Automates timely reminders to assigned personnel and stakeholders for scheduled maintenance, ensuring compliance and minimizing equipment downtime.
1.3. Automates maintenance tasks tracking, escalation of overdue items, and audit trails for service history and asset performance across distributed sites and teams.
Trigger Conditions
2.2. Equipment runtime or odometer readings reaching predefined thresholds.
2.3. Post-completion of previous maintenance task triggers next schedule.
2.4. Condition-based sensor data triggers automated scheduling.
2.5. Manual override or one-time ad-hoc scheduling triggers via dashboard.
Platform Variants
• Feature/Setting: Automated SMS reminders — configure "Programmable Messaging" API to send reminder texts to technicians.
3.2. SendGrid
• Feature/Setting: Automated email reminders — use "Transactional Email" API for maintenance due alerts.
3.3. Microsoft Outlook 365
• Feature/Setting: Automate calendar invites — set up "Create Event" in the Outlook Calendar API for automated maintenance scheduling.
3.4. Google Calendar
• Feature/Setting: Automates event creation — use "Events.insert" in Google Calendar API to add recurring maintenance.
3.5. ServiceNow
• Feature/Setting: Automated incident generation — set up "Create Incident" for overdue or scheduled tasks using REST API.
3.6. Salesforce
• Feature/Setting: Automate task creation — use "Tasks & Events" API to auto-create maintenance follow-ups.
3.7. Slack
• Feature/Setting: Automated channel updates — use "chat.postMessage API" to remind maintenance teams in real-time.
3.8. Zendesk
• Feature/Setting: Automate ticket creation — trigger "Create Ticket" API for asset maintenance requests.
3.9. HubSpot
• Feature/Setting: Automate workflow — configure "Workflows" to trigger scheduled maintenance reminders to assigned contacts.
3.10. Monday.com
• Feature/Setting: Automates item creation — use "Create Item" mutation in GraphQL API for each maintenance event.
3.11. Asana
• Feature/Setting: Automate recurring tasks — use "Tasks API" with recurrence settings for maintenance schedules.
3.12. Trello
• Feature/Setting: Automate card creation — set automation via "Create Card" API on scheduled dates.
3.13. Jira
• Feature/Setting: Automated issues — use "Create Issue" REST API to schedule and assign maintenance jobs.
3.14. Airtable
• Feature/Setting: Automate record creation — via "Create Record" API with time-based triggers for asset logs.
3.15. Zoho CRM
• Feature/Setting: Automated workflow rule — use "Workflow Rules" API to notify on upcoming maintenance.
3.16. SAP
• Feature/Setting: Automate work order creation — use "Maintenance Order" BAPI for recurring scheduling.
3.17. Dropbox
• Feature/Setting: Automated file archiving — use "filesUpload API" to store completed maintenance checklists.
3.18. Google Sheets
• Feature/Setting: Automate row insertions — with "Sheets API" for logging service status or date.
3.19. PagerDuty
• Feature/Setting: Automated alerting — use "Events API" for escalations of missed maintenance.
3.20. Mailchimp
• Feature/Setting: Automated campaign — use "Automations API" to send scheduled notifications to service vendors or clients.
Benefits
4.2. Enhances reliability by automatedly preventing missed maintenance actions.
4.3. Improves asset performance tracking and extends equipment lifespan using automation.
4.4. Increases technician accountability through real-time automated reminders and audit logs.
4.5. Reduces unplanned downtime, automating compliance with manufacturer and legal requirements.
4.6. Scalable automation supports single or multi-location asset fleets.
4.7. Enables management to automatedly monitor, analyze, and optimize maintenance cycles.