Inventory deduction and reconciliation from deliveries

Purpose

1.1. Automate inventory deduction and reconciliation from incoming deliveries to optimize stock levels.
1.2. Ensure real-time inventory updates and accurate record-keeping across multiple channels and warehouses.
1.3. Automate the identification and resolution of discrepancies between ordered and delivered goods.
1.4. Automate the generation of replenishment triggers and shortage notifications.
1.5. Automating audit trails for regulatory compliance and internal controls.

Trigger Conditions

2.1. Automatedly triggered upon receipt of delivery confirmation from supplier or logistics provider.
2.2. Automatedly triggered by inventory barcode/RFID scan at receiving dock.
2.3. Automating triggers via integration with supplier EDI/API when ASN (Advanced Shipping Notice) received.
2.4. Scheduled automation for periodic or batch reconciliation (e.g., nightly or weekly).
2.5. Manual override trigger for exceptional cases—automated exception handling.

Platform Variants

3.1. SAP S/4HANA
• Function: MM-IM (Inventory Management) automated movement type posting.
• Sample Config: MM03/MIRO via BAPI_GOODSMVT_CREATE.

3.2. Oracle NetSuite
• Function: Inventory Adjustment via SuiteScript or Workflows.
• Sample Config: Use `inventoryAdjustment.create` API call.

3.3. Microsoft Dynamics 365 Supply Chain
• Function: Inventory Journals—Automated Product Receipt Posting.
• Sample Config: “Inventory Movement Journal” auto-post via Power Automate.

3.4. Shopify
• Feature: Inventory Level adjustment via Admin API.
• Setting: “inventoryLevel.adjust” with location and quantity.

3.5. Amazon Seller Central
• Feature: Automated Inventory Feed processing (POST_FLAT_FILE_INVLOADER_DATA).
• Setting: Push flat file feed via SP-API.

3.6. QuickBooks Commerce
• Function: Automated Stock On Hand update via API.
• Setting: `/stock-on-hand` PATCH endpoint.

3.7. TradeGecko (now QuickBooks Commerce)
• Feature: Automated Order and Stock Movement webhooks.
• Setting: Enable “stock_adjustment.created” webhook event.

3.8. Cin7
• Feature: Stock movement API.
• Setting: `POST /api/v1/StockMovement`.

3.9. Fishbowl Inventory
• Feature: Inventory Transfer and Receiving via API.
• Setting: Use `/api/inventory/adjust` endpoint.

3.10. Zoho Inventory
• Function: Automated Stock Adjustment via API integration.
• Setting: POST /inventoryadjustments.

3.11. Lightspeed
• Feature: Automated inventory level update.
• Setting: `POST /inventory_movements`.

3.12. Linnworks
• Feature: Automated inventory deduction using API.
• Setting: Use `StockLevelDeduction` endpoint.

3.13. Vend (Lightspeed Retail)
• Function: Automated Stock Order and Inventory Reconciliation.
• Setting: Enable webhook “stock_order.updated”.

3.14. DEAR Systems
• Feature: Automated Purchase and Stock Receiving API.
• Setting: `POST /inventory/stockreceived`.

3.15. WooCommerce
• Function: Inventory management via REST API.
• Setting: `PUT /wp-json/wc/v3/products/{id}` with updated stock.

3.16. Square
• Feature: Inventory adjustment automatedly via Inventory API.
• Setting: `POST /v2/inventory/adjust`.

3.17. Magento (Adobe Commerce)
• Feature: Automated inventory deduction using API.
• Setting: POST to `/V1/inventory/source-items`.

3.18. Unleashed Software
• Function: Automated Stock Movement and Reconciliation API.
• Setting: Use `/StockOnHand` and `/StockAdjustment` APIs.

3.19. Infor CloudSuite
• Feature: Receiving and Inventory Transaction Integration.
• Setting: Automate via “ReceiptOfGoods” Infor ION API.

3.20. SAP Business One
• Feature: Automated Goods Receipt and Inventory Posting API.
• Setting: POST to `/InventoryGenEntryService`.

3.21. Odoo
• Feature: Automated Inventory Movement with Stock Module.
• Setting: Trigger `stock.picking` via automated server action.

3.22. Stripe Terminal (if used for POS inventory link)
• Feature: Custom inventory deduction via API event webhook post-sale.
• Setting: Implement `payment_intent.succeeded` event.

Benefits

4.1. Automates real-time inventory visibility, reducing manual errors.
4.2. Automatedly reconciles inventory movements from multiple sources and delivery partners.
4.3. Improves accuracy in order fulfillment and reduces stock-outs.
4.4. Enables scalable automation of high-volume retail or market environments.
4.5. Automating alerts on discrepancies for rapid resolution.
4.6. Automates compliance documentation and traceability for audits.
4.7. Saves staff hours and automates reporting processes.
4.8. Frees up management for higher-value tasks via automation.