Resource/room allocation based on treatment type

Purpose

1 Automate resource and room allocation according to specific treatment types booked in massage spa operations.

2 Ensures optimal resource utilization, eliminates double-booking, and automates conflict resolution by dynamically matching therapist, room, and treatment type.

3 Enables automated assignment of specialized rooms (e.g., hydrotherapy, hot stone) based on availability and treatment requirements for improved customer experience.

4 Facilitates automating notifications to front desk and staff when assignments change, reducing manual interventions and errors.

5 Enhances efficiency by automating adjustments when cancellations, rescheduling, or last-minute bookings occur.

Trigger Conditions

1 New appointment is created with specified treatment type.

2 Appointment is updated (e.g., treatment changed or rescheduled).

3 Resource or room becomes available due to cancellation/completion.

4 Daily/weekly advanced schedule optimization or workload balancing runs.

5 Manual override trigger for exceptional allocation needs.

Platform Variants

1. Google Calendar

• Feature: Calendar API, automate event creation/updates, allocate resources/rooms via resource booking features.
  
• Sample: Configure `createEvent` and `updateEvent` for resource email.
  

2. Microsoft Outlook/Exchange

• API: Graph API for calendar events, automate room mailbox allocation.
  
• Sample: Use `/me/events` with required `location` and `attendees` fields for resource scheduling.
  

3. Zoho Bookings

• Feature: Reservations API, automate allocating staff/resource pools linked to services.
  
• Sample: Automate `addAppointment` with defined `resource_id`.
  

4. Acuity Scheduling

• API: Appointments endpoint, automate matching staff/room to treatment type field.
  
• Sample: Use `POST /appointments` and map `location_id` dynamically.
  

5. Mindbody

• API: Appointment Add endpoint, automate resource lookup and assignment per `SessionType`.
  
• Sample: `POST /appointment/add`, fetch `roomId`/`staffId`.
  

6. Square Appointments

• API: Bookings API, automate resource selection based on `service_variation_id`.
  
• Sample: `CreateBooking` API, dynamically assign resource.
  

7. Fresha

• API: Not public — use Zapier/Fresha’s built-in automator for resource allocation.
  
• Sample: Event update trigger, automate room notes field.
  

8. Salesforce Health Cloud

• API: AppointmentAssignment, automate matching resource criteria.
  
• Sample: Use `AppointmentResourceParticipant` object automatedly.
  

9. Calendly

• Feature: Round Robin, automate assignment based on availability.
  
• Sample: Configure `team` or `resource` pools, automate via API.
  

10. SimplyBook.me

• API: Resource allocation per event, automate resource mapping for `service_id`.
  
• Sample: Automate resource selection in `createBooking`.
  

11. Booker

• Feature: Appointment API, automate resource match with appointment type.
  
• Sample: Automator via `POST /appointments` with `employeeId` and `room resourceId`.
  

12. Setmore

• API: Appointments, automate allocation based on service and staff tags.
  
• Sample: Use `staff_key` and tags while automating `createAppointment`.
  

13. Appointy

• Feature: APIs for service-resource maps, automate resource assignment.
  
• Sample: Map `resource_id` in API trigger.
  

14. Doodle

• API: Group scheduling, automate automated assignment post consensus.
  
• Sample: Use `meetings` endpoints, send automated notifications.
  

15. Timely

• API: Bookings, automate per treatment/room type mapping.
  
• Sample: `CreateBooking` API with dynamic `location_id`.
  

16. Vagaro

• Feature: API assigns staff/room, automate query by `service_id`.
  
• Sample: Automate `POST /appointments` with resource/room filter.
  

17. Appointlet

• Feature: Booking logic, automate via team-wide slot assignment.
  
• Sample: Automated mapping based on meeting `type` via webhook.
  

18. Skedda

• API: Automated room/resource allocatable via booking rules.
  
• Sample: Use API/resource settings to automate allocation per service type.
  

19. HoneyBook

• API: Workflow automator for bookings, map `project` resource to appointment type.
  
• Sample: Automate assignment in `createProject`.
  

20. SquareSpace Scheduling (formerly Acuity)

• Feature: API booking with resource linkage, automate mapping room to `appointmentTypeID`.
  
• Sample: Automate `Create appointment` API with resource details.
  

Benefits

1 Automatedly eliminates manual scheduling, reducing errors and administrative workload.

2 Automating resource balancing increases room/staff utilization and spa profitability.

3 Enhances customer experience by always allocating correct room/equipment for treatment.

4 Automation ensures instant conflict resolution when schedule changes occur.

5 Streamlines onboarding by automating assignment templates and logic for new staff/resources.