Patient Management & SchedulingPurpose
1.2. Automates patient intake, admission, room reallocation, and discharge coordination for labor, postnatal, or special care requirements.
1.3. Streamlined automator process ensures automated notifications to staff, real-time status updating, and data sharing between departments and systems.
1.4. Supports automating regulatory compliance by always recording allocations, occupancy, and vacancy instantly.
1.5. Enables automation of high-volume scheduling and emergency reallocations, improving patient flow in maternity units.
Trigger Conditions
2.2. Manual or automated update of room vacancy in the facility management system.
2.3. Automated notification triggered by upcoming patient discharge or transfer event.
2.4. Automatable request for room cleaning or preparation status by environmental services.
2.5. Changes in patient acuity or automated medical device alerts requiring room reassignment.
Platform Variants
• Feature/Setting: Use “Create Item” in SharePoint Lists for automating new bed assignment records.
3.2. Salesforce Health Cloud
• Feature/Setting: Automate Patient Management API to assign beds based on care plan criteria.
3.3. Epic Systems (App Orchard API)
• Feature/Setting: FHIR “Encounter” resource automation for room allocation and occupancy.
3.4. Cerner Millennium
• Feature/Setting: Automate “Bed Management” Integration Function through Cerner Open API.
3.5. Cisco Webex Teams
• Feature/Setting: Automate notifications to care teams with automated bed assignment via “Messages API.”
3.6. Twilio SMS
• Feature/Setting: Automate SMS alerts using Programmable SMS API for real-time allocation updates.
3.7. Slack
• Feature/Setting: Use “Incoming Webhooks” to automate instant updates to staff on rooms status.
3.8. ServiceNow
• Feature/Setting: Use automated “Incident Management Flow” for escalation of blocked room or bed reallocation.
3.9. Jotform
• Feature/Setting: Automate data intake through “Form Submission Webhook” for bed requests.
3.10. Google Sheets
• Feature/Setting: Automate “Append Row” action via Sheets API for real-time allocation tracking.
3.11. Asana
• Feature/Setting: Automate “New Task” creation for cleaning crew upon bed release event.
3.12. SAP Business Technology Platform
• Feature/Setting: Automate “Workflow Service” to connect occupancy data and automate patient transfer.
3.13. Freshdesk
• Feature/Setting: Automate “Ticket Creation” for special room requests via API.
3.14. PagerDuty
• Feature/Setting: Automate alerts for room emergencies using “Event API.”
3.15. Zapier
• Feature/Setting: Automate multi-app workflows for scheduling, vacancy updates, and staff alerts.
3.16. Azure Logic Apps
• Feature/Setting: Automate “HTTP Webhook” actions for room assignment event-driven workflows.
3.17. Google Calendar
• Feature/Setting: Automate “Event Creation” for expected discharge and reallocation scheduling.
3.18. Box
• Feature/Setting: Automate sharing and storing allocation logs using “File Upload API.”
3.19. Tableau
• Feature/Setting: Automate “Data Connector” for live occupancy dashboard.
3.20. HubSpot
• Feature/Setting: Automate workflows for family communication status updates using “Workflow API.”
Benefits
4.2. Automation improves accuracy and compliance through centralized, consistently updated records.
4.3. Automatedly streamlines cross-department collaboration and resource use.
4.4. Automating emergency and priority handling enhances patient safety in maternity.
4.5. Enables automators to quickly scale processes and maintain high operational standards.
4.6. Automation reduces operational costs and increases satisfaction of staff and patients.
4.7. Automates routine communications to free staff for high-value clinical care.
4.8. Supports automatable integration with broader hospital IT and analytics systems.
4.9. Automated error reduction through minimized manual entry and optimized allocation logic.
4.10. Automator flexibility ensures readiness for surges in delivery volume or emergencies.