Asset, Inventory & Equipment AutomationPurpose
1. Automate asset utilization tracking, cost allocation, and equipment monitoring in mechanical contracting.
2. Automatedly analyze equipment run hours, usage logs, and assign real-time costs to projects or departments.
3. Automate gathering of asset telemetry, fuel consumption, maintenance records, and operational downtime.
4. Enable automation of reporting for underutilized assets, excess capacity, and operation inefficiencies.
5. Automate alerts for anomalies, upcoming maintenance, and cost overruns on asset operation.
Trigger Conditions
1. Scheduled asset data sync via API (hourly/daily/weekly automated triggers).
2. Real-time event: Asset moves, starts, or stops (telemetry sensor readings automatedly ingested).
3. Manual upload or update to asset management system (file drop or form submission automating downstream steps).
4. Cost thresholds breached (automator sets cost-related triggers for reporting/action).
5. New asset allocated or reassigned to a project initiates automation flows.
Platform Variants
1. ServiceNow
- Feature/Setting: Asset Management module, automated incident and change workflow, Webhooks/API integration.
2. SAP ERP
- Feature/Setting: Asset Accounting (FI-AA) API for automating asset usage and cost postings, SAP Cloud Platform Integration Suite.
3. Microsoft Power BI
- Feature/Setting: Dataflow automation, Power Query for periodic refresh & notification on analytics dashboards.
4. IBM Maximo
- Feature/Setting: Maximo REST API for automating asset lifecycle data ingestion, utilization monitoring.
5. Oracle NetSuite
- Feature/Setting: Fixed Assets module API, automate expense allocation and usage analytics export.
6. AWS IoT Core
- Feature/Setting: AWS Rules Engine automation for equipment telemetry ingestion, Lambda triggers.
7. Google Data Studio
- Feature/Setting: Automated report generation from connected spreadsheet/API, scheduled email on analytics.
8. QuickBooks Online
- Feature/Setting: Automated expense assignment, asset category mapping, usage-based journal entries via API.
9. Smartsheet
- Feature/Setting: Data sync automation, update requests, and asset log collection via automation workflows.
10. Tableau
- Feature/Setting: Scheduled extract refresh, automated alerts on underutilized asset KPIs.
11. Asset Panda
- Feature/Setting: Automated import/export API, utilizing scheduled asset status updates and cost tracker.
12. Procore
- Feature/Setting: Equipment Tracking API, automated log field mapping to project cost codes.
13. Fiix CMMS
- Feature/Setting: REST API for automating usage logs, cost assignment by equipment ID.
14. Monday.com
- Feature/Setting: Automated board updates, form integrations, and notification triggers for asset usage.
15. Power Automate
- Feature/Setting: Scheduled flows for file import, webhooks for cost threshold alerts in real time.
16. Zapier
- Feature/Setting: Workflow automation connecting asset logs with Google Sheets, Slack, or reporting tools.
17. Google Sheets
- Feature/Setting: App Script triggers for automated data import from asset monitoring sources.
18. Trimble AllTrak
- Feature/Setting: API for remote monitoring, automated allocation reporting.
19. Snipe-IT
- Feature/Setting: Asset checkout/in API, automating real-time asset status and cost association.
20. Fleet Complete
- Feature/Setting: Telematics API for automated equipment usage data capture and job cost assignment.
Benefits
1. Automatedly maximizes asset utilization and reduces idle time.
2. Enables data-driven, automation-based cost allocation for accurate job costing.
3. Automator reduces manual entry, error, and administrative hours.
4. Automation improves forecasting by real-time visibility into asset operations.
5. Facilitates rapid, automated response to anomalies—preventing losses due to misuse or breakdown.
6. Automated reporting increases transparency for asset stakeholders and leadership.
7. Automating analytics supports leaner inventory and equipment strategies.