Automated preventive maintenance scheduling and notifications

Purpose

1.1. Automate preventive maintenance scheduling for mechanical plant assets based on usage, calendar dates, sensor data, or regulatory cycles.
1.2. Automates notifications and tasks to maintenance teams, asset managers, external contractors, and compliance authorities.
1.3. Automates tracking of maintenance completion, escalations, and real-time reporting dashboards.
1.4. Automatesly generates maintenance documentation, compliance logs, and asset performance analytics with minimal manual intervention, reducing downtime and increasing plant reliability.

Trigger Conditions

2.1. Threshold breaches from equipment IoT sensors (temperature, vibration, runtime hours).
2.2. Calendar-based recurrence (weekly, monthly, annually).
2.3. Manual maintenance request logged by operator or automatedly triggered via incident detection.
2.4. External data integration (ERP, asset registry, compliance schedules).

Platform Variants

3.1. Microsoft Power Automate
• Feature/Setting: Scheduled flow & connectors for SharePoint Lists; automatesly triggers notification via Outlook.
3.2. Zapier
• Feature/Setting: Scheduler + Webhooks for CMMS (e.g., Hippo CMMS); automates Google Calendar and Gmail alerts.
3.3. IFTTT
• Feature/Setting: Sensor integration; automates email, SMS alerts, and spreadsheet logging via available services.
3.4. Integromat (Make)
• Feature/Setting: Multi-app automations; configure HTTP module for industrial API and Slack notifications.
3.5. ServiceNow
• Feature/Setting: Workflow designer; automates incident tickets and assignment via ServiceNow API.
3.6. SAP Plant Maintenance (PM)
• Feature/Setting: Maintenance Plan Scheduling; API triggers for notifications to Fiori apps.
3.7. IBM Maximo
• Feature/Setting: Automation script for PM work orders; REST API for external integrations.
3.8. Oracle Maintenance Cloud
• Feature/Setting: Preventive Maintenance Schedules; configure notifications via Oracle Integration Cloud.
3.9. Twilio SMS
• Feature/Setting: Programmable Messaging API; automates sending maintenance reminders.
3.10. SendGrid
• Feature/Setting: Email API; automating schedule-based email notifications.
3.11. PagerDuty
• Feature/Setting: Event API; automates on-call maintenance escalation workflows.
3.12. Slack
• Feature/Setting: Incoming Webhook; automating real-time maintenance alerts to team channels.
3.13. Google Calendar API
• Feature/Setting: Event creation and reminders for scheduled maintenance.
3.14. Trello
• Feature/Setting: Card automation (Butler); automates task creation and notifications.
3.15. Jira Service Management
• Feature/Setting: Automation Rules; automates creation and assignment of maintenance tickets.
3.16. AWS Lambda
• Feature/Setting: Serverless scheduled tasks; automates event-driven maintenance triggers.
3.17. Azure Logic Apps
• Feature/Setting: Automated workflows; connect plant sensors and notifications.
3.18. Google Sheets
• Feature/Setting: Google App Script triggers; automates maintenance schedules and status logging.
3.19. Monday.com
• Feature/Setting: Automations for items and reminders for scheduled tasks.
3.20. Asana
• Feature/Setting: Rules automation; automates recurring tasks and follow-ups.
3.21. HubSpot Workflows
• Feature/Setting: Task and email automation for vendor management in maintenance.
3.22. Smartsheet
• Feature/Setting: Automated reminders & update requests for preventative scheduling.
3.23. Siemens MindSphere
• Feature/Setting: Predictive Maintenance module; automate scheduling using IoT data analytics.
3.24. PTC ThingWorx
• Feature/Setting: Automated alerts and scheduled workflow execution for maintenance events.
3.25. Honeywell Forge
• Feature/Setting: Work Order Automation; configure triggers from asset performance data.

Benefits

4.1. Automating maintenance prevents unexpected equipment failures and minimises outages.
4.2. Automated notifications ensure tasks are never missed and accountability is strengthened.
4.3. Automates compliance, documentation, and reporting for regulatory inspections.
4.4. Automatable processes reduce manual effort, enabling higher focus on core plant operations.
4.5. Automation optimizes resource allocation by matching workload with available staff and parts.