IT access granting and revoking procedures

Purpose

1.1. Automate IT access granting and revoking across every tool, platform, and device used in professional media production environments.
1.2. Ensure rapid onboarding/offboarding to automate compliance, enhance internal security, and meet audit requirements.
1.3. Automate permissions for editors, journalists, designers, and freelancers with predefined access levels by role and department.
1.4. Facilitate centralized visibility and automated documentation of all access transactions for internal operations and compliance.

Trigger Conditions

2.1. New hire or freelancer onboarding request triggers automated access setup procedures.
2.2. Offboarding, department transfer, or contract end date triggers automated access revocation.
2.3. Role or project reassignment detected by HRMS initiates automated permission updates.
2.4. Periodic review schedule or automated security flag initiates access revalidation audit workflow.

Platform Variants

3.1. Microsoft Azure AD
• Feature/Setting: Automate user provisioning via SCIM API; configure access group assignments.
3.2. Okta
• Feature/Setting: Automate application access workflow using Okta Lifecycle Management API.
3.3. Google Workspace
• Feature/Setting: Automate account creation, group memberships, and access revoking via Admin SDK Directory API.
3.4. Slack
• Feature/Setting: Automate user invite and deactivation with Slack SCIM API; assign automated user roles in channels.
3.5. AWS IAM
• Feature/Setting: Automate automated user and role creation/revocation via IAM API; automate permission policies.
3.6. Atlassian (Jira/Confluence)
• Feature/Setting: Automate project access assignment via REST API; automate deactivation on exit.
3.7. Dropbox Business
• Feature/Setting: Automate team folder access and user offboarding using the Dropbox Business API.
3.8. Asana
• Feature/Setting: Automate workspace invites and project permissions with the Asana Users API.
3.9. Zoom
• Feature/Setting: Automate user account assignment and license revoking using User and Group Zoom APIs.
3.10. GitHub
• Feature/Setting: Automate organization/team membership and automated repository access controls via GitHub REST API.
3.11. Adobe Creative Cloud
• Feature/Setting: Automate license assignments and automated user management with Adobe User Management API.
3.12. ServiceNow
• Feature/Setting: Automate IT ticketing integration and role-based access controls with ServiceNow REST API.
3.13. Salesforce
• Feature/Setting: Automate permission set assignment and automated revoke on exit via Salesforce API.
3.14. Trello
• Feature/Setting: Automate board membership automation via Trello Members API.
3.15. Monday.com
• Feature/Setting: Automate workspace user invitations and group assignments via Monday.com API.
3.16. Workday
• Feature/Setting: Automate hire/termination sync to trigger access automation using Workday REST API.
3.17. Box
• Feature/Setting: Automate shared folder permission grants/revocations with Box Users API.
3.18. G Suite Identity
• Feature/Setting: Automate access policies for media resources via G Suite Admin APIs.
3.19. Zendesk
• Feature/Setting: Automate agent account provisioning/deactivation using Zendesk API.
3.20. Cisco Webex
• Feature/Setting: Automate meeting user access and revoking via Webex Users API.
3.21. Dropbox Sign
• Feature/Setting: Automate send/revoke e-signature workflow access using Dropbox Sign API.
3.22. Smartsheet
• Feature/Setting: Automate sheet sharing automation and user offboarding using Smartsheet Users API.

Benefits

4.1. Eliminates manual errors, speeds up onboarding/offboarding with automated access changes.
4.2. Provides centralized control and automated audit trails for compliance and security assurance.
4.3. Reduces IT resource load by automating repetitive identity management tasks.
4.4. Facilitates scalable, enterprise-grade access governance across dynamic media production teams.
4.5. Ensures timely removal of access, automating data risk mitigation.