Automate patient registration from web forms to EMR/EHR

Purpose

1.1. Automate patient registration from web intake forms directly into EMR/EHR systems for diagnostic imaging centers, removing manual data entry, reducing error rates, capturing referrals, insurance, medical histories, consents, and demographics, and ensuring legal compliance and operational efficiency in patient onboarding and scheduling workflows.

Trigger Conditions

2.1. Web form submission on the imaging center’s portal.
2.2. New patient form received via embedded widget or third-party scheduling provider.
2.3. New self-scheduling or referral event.
2.4. Scheduled time slot booked or clinic calendar updated.

Platform Variants

3.1. JotForm
• Feature/Setting: Webhook integration to push patient data to targets automatedly.
3.2. Typeform
• Feature/Setting: Use Typeform Responses API for automated trigger on new form submits.
3.3. Google Forms
• Feature/Setting: Google Apps Script with OnFormSubmit trigger to automate data extraction.
3.4. Gravity Forms (WordPress)
• Feature/Setting: Webhooks Add-On for pushing data into automatable workflows.
3.5. Formstack
• Feature/Setting: Formstack API or native integrations to trigger on submit and forward patient data.
3.6. Microsoft Power Automate
• Feature/Setting: Automator using Power Automate Flow with Forms or 365 integration.
3.7. Zapier
• Feature/Setting: Automated workflow: Form app trigger → API action into EMR/EHR backend.
3.8. Healthie
• Feature/Setting: Healthie API: POST /patients endpoint for automated patient registration.
3.9. athenahealth
• Feature/Setting: athenahealth API: /patients POST endpoint for automating patient creation.
3.10. Epic Systems
• Feature/Setting: FHIR API: /Patient resource automated population.
3.11. Cerner
• Feature/Setting: Cerner Open Developer Experience (CODE) FHIR API for automatable patient creation.
3.12. AdvancedMD
• Feature/Setting: API—Patient Demographics POST for automation.
3.13. eClinicalWorks
• Feature/Setting: eCW APIs (FHIR/HL7v2) for scheduling and new patient automation.
3.14. MEDITECH
• Feature/Setting: MEDITECH Expanse API automated patient record creation.
3.15. Allscripts
• Feature/Setting: Allscripts Open API—Create New Patient endpoint for automation.
3.16. DrChrono
• Feature/Setting: DrChrono API: Automated Patient Create POST endpoint.
3.17. NextGen Healthcare
• Feature/Setting: NextGen Connect API automatedly ingests registration data.
3.18. Intergy (Greenway Health)
• Feature/Setting: Patient POST API to automate intake.
3.19. Salesforce Health Cloud
• Feature/Setting: Health Cloud REST API automator for registration object creation.
3.20. Redox Engine
• Feature/Setting: Redox API: PatientAdmin.New automatedly routes registration data to EHR/EMR.

Benefits

4.1. Automates data entry, eliminating manual workload.
4.2. Reduces registration errors with automated data transfer.
4.3. Automates compliance with HIPAA and security by controlling access.
4.4. Accelerates patient onboarding, enabling faster scheduling automation.
4.5. Automates integration between frontend forms and backend medical record systems.
4.6. Improves patient experience with immediate acknowledgment and faster appointment confirmation.
4.7. Automator ensures all required fields captured before EMR/EHR sync.
4.8. Enables automating notifications to care staff and patient of registration completion.
4.9. Automates insurance eligibility verification if integrated with clearinghouses.
4.10. Allows for automatable follow-up sequences and digital document management.