Personalized ticket/invitation dispatch

Purpose

1.1. Automate the dispatch of personalized tickets or invitations to meeting attendees, automating the generation, customization, and delivery across multiple communication channels, ensuring each participant receives uniquely tailored and secure credentials or QR codes for entry, and automating confirmation tracking for responses, supporting meeting size scalability, attendee segmentation, and compliance with privacy and branding standards.

Trigger Conditions

2.1. New attendee registration submitted in the event platform.
2.2. Payment confirmation or RSVP response received.
2.3. Organizer initiates batch dispatch for a session, group, or event segment.
2.4. Manual trigger by organizer for re-send or reminders.
2.5. Specified time or date threshold before the event (e.g., 48 hours pre-meeting).

Platform variants

3.1. Outlook 365
• Feature/Setting: Use Graph API – /sendMail endpoint, configure dynamic attachments for ticket PDFs, automate mail send on registration event.
3.2. Gmail (Google Workspace)
• Feature/Setting: Gmail API – users.messages.send with HTML body, dynamic QR code links, automate dispatch on attendee database update.
3.3. Twilio SMS
• Feature/Setting: Programmable Messaging API, automate SMS with event links and personal ticket codes, trigger via webhook from registration system.
3.4. SendGrid
• Feature/Setting: Mail Send API, personalized dynamic fields for ticket/invitation, automate via transactional templates on registration trigger.
3.5. Slack
• Feature/Setting: chat.postMessage via Slack API, automate DM or channel ticket notifications, configure attendee mapping to Slack IDs.
3.6. WhatsApp Business API
• Feature/Setting: Send message endpoint, automate personalized invite with rich media (PDF, QR), trigger through attendee data sync.
3.7. HubSpot
• Feature/Setting: Workflows and Email API, automate personalized meeting invites synced with contact lifecycle.
3.8. Salesforce
• Feature/Setting: Process Builder with Email Alert and/or Outbound Message, automate automation of dispatch on lead/contact update.
3.9. Eventbrite
• Feature/Setting: Webhooks + Attendee API, automate fetching attendee data and dispatching personalized invitations via connected email/SMS tool.
3.10. Zoom
• Feature/Setting: Meeting Registrant Notification, automate sending branded invite with join details upon new registrant creation.
3.11. Mailchimp
• Feature/Setting: Automation workflows, dynamic tag insertion in templates for personalized ticketing, trigger on new subscriber event.
3.12. Zoho CRM
• Feature/Setting: Workflow Automation + Email/SMS notification actions, automate dispatch from attendee module updates.
3.13. Microsoft Teams
• Feature/Setting: Teams Bot Framework or Incoming Webhook, automate ticket notifications to participants directly as Teams chats.
3.14. Webex
• Feature/Setting: Webex Meetings API – Attendee invite, automate personalized meeting credentials and calendar invite.
3.15. Pipedrive
• Feature/Setting: Workflow Automation & Email Integration, automate personalized ticket send when deal/lead marked as attendee.
3.16. Telegram
• Feature/Setting: Bot API, automate ticket/invitation message with unique code or attachment sent to attendee’s chat ID.
3.17. ActiveCampaign
• Feature/Setting: Automations with Conditional Content, trigger personalized email ticket delivery on custom field update.
3.18. SMSGlobal
• Feature/Setting: REST SMS API, automate dispatch with ticket details and personalized tracking link.
3.19. Dropbox
• Feature/Setting: API to generate and share personalized invitation PDFs via unique folder/link, automate access control.
3.20. Typeform
• Feature/Setting: Webhooks + Email Notifications, automate sending custom ticket links immediately after attendee form submission.
3.21. ClickSend
• Feature/Setting: Email or SMS API, automate multi-channel dispatch of tickets with tracking and delivery confirmation.
3.22. Intercom
• Feature/Setting: Message Composer API, automate ticket/invitation send via chat pop-up when attendee profile marked confirmed.
3.23. Airtable
• Feature/Setting: Automations to send emails with personalized ticket info when new attendee record is created.
3.24. Mandrill
• Feature/Setting: Transactional Email API, automate merge tags in ticket invitations and set triggered dispatch by incoming event record.
3.25. Facebook Messenger
• Feature/Setting: Send API (Messenger Platform), automate personalized ticket delivery as chatbot messages on attendee profile match.

Benefits

4.1. Significantly accelerates attendee onboarding with fully automated multi-channel ticket delivery automation.
4.2. Eliminates manual errors by automating data merge and unique code generation for each invite.
4.3. Ensures scalable, consistent, and auditable communication, even for large or segmented meetings.
4.4. Increases attendee engagement by automating timely, personalized outreach and RSVP confirmations.
4.5. Reduces operational overhead, saving time by consolidating automation workflows across diverse platforms.
4.6. Strengthens security by automating unique, non-replicable ticket assignment and delivery.
4.7. Makes compliance auditable by automating recordkeeping of invitation dispatch and response logs.
4.8. Supports real-time troubleshooting by enabling automated re-send or escalation workflows as needed.