Church calendar auto-updating and sharing

Purpose

1. Automate syncing, updating, and broadcasting of the Mennonite church calendar across web, mobile, email, and community networks.

2. Automate event creation, modification, and deletion with instant, multi-channel sharing to members, leadership, and public.

3. Centralize calendar compliance by automating reminders, privacy management, archive, and event confirmation workflows.

4. Supports ongoing church administration, transparency, and engagement via automated notifications, approvals, and documentation.

Trigger Conditions

1. New event created or edited in Google Calendar, Outlook Calendar, or internal CMS.

2. Deletion or reschedule detected on synced event source.

3. Form submissions from website or app requesting event addition.

4. Triggered review of monthly or weekly calendar for conflicts or compliance requirements.

5. Automatic import of event CSVs or data from denominational bodies or partners.

6. Manual override or confirmation by administrator.

Platform Variants

1 Google Calendar

• Feature: Calendar API watch/webhook
  
• Setting: Use `Events: watch` for near real-time event sync automation.
  

2 Microsoft Outlook 365

• Feature: Calendar REST API
  
• Setting: Automate via `Subscribe to change notifications` endpoint for events.
  

3 Apple Calendar (iCloud)

• Feature: CalDAV API
  
• Setting: Automate event polling or push notifications with third-party CalDAV libraries.
  

4 Church Community Builder

• Feature: API Event Push
  
• Setting: Automate event fetch with `/api/v2/events` endpoint.
  

5 Planning Center Online

• Feature: Calendar API
  
• Setting: Automate `GET /events` and webhook subscriptions.
  

6 Faithlife Equip

• Feature: Events API
  
• Setting: Automate pull for new/updated events, push to shared sites.
  

7 Airtable

• Feature: Automations & API
  
• Setting: Automate with `New Record in View` trigger, sync to calendar platform.
  

8 Google Sheets

• Feature: App Script triggers
  
• Setting: Automate on edit to calendar data, trigger external calendar sync.
  

9 Zapier

• Feature: Multi-app workflows
  
• Setting: Automate with triggers like “New Calendar Event” and actions like “Update Event.”
  

10 Slack

• Feature: Incoming Webhooks & Workflow Steps
  
• Setting: Post automated calendar updates to channel using webhook URLs.
  

11 Twilio SMS

• Feature: Programmable Messaging API
  
• Setting: Automate SMS alerts for new/changed events using `POST /Messages.json`.
  

12 SendGrid

• Feature: Email API
  
• Setting: Automate sending event notifications via `POST /mail/send`.
  

13 Facebook Pages

• Feature: Events Graph API
  
• Setting: Automate posting or updating church events with `POST /{page-id}/events`.
  

14 Mailchimp

• Feature: Campaign/Automation API
  
• Setting: Automate calendar digest emails via `POST /automations`.
  

15 Eventbrite

• Feature: Event Management API
  
• Setting: Automate publishing/updates with `POST /events` or `POST /events/:id/updates`.
  

16 Zoom

• Feature: Webinar & Meeting API
  
• Setting: Automate scheduling online events by pushing meeting data with `POST /users/{userId}/meetings`.
  

17 Microsoft Teams

• Feature: Graph Calendar API
  
• Setting: Automate event creation & share with channels using `/calendar/events`.
  

18 Notion

• Feature: Database API
  
• Setting: Automate updating shared calendar pages via `PATCH /databases/{database_id}`.
  

19 Trello

• Feature: Card Automation/Calendar Power-Up
  
• Setting: Automate event card creation and calendar sync.
  

20 HubSpot

• Feature: Meeting & Marketing APIs
  
• Setting: Automate event campaign workflow via `POST /crm/v3/objects/meetings` and sequence triggers.
  

21 Pabbly

• Feature: Connect & Schedule Automations
  
• Setting: Automate event-wide multi-system triggers with “Schedule by Pabbly” and “Google Calendar.”
  

22 Discord

• Feature: Webhook/API Bots
  
• Setting: Automate event reminders to member channels using webhook `POST`.
  

23 WordPress (with The Events Calendar plugin)

• Feature: REST API/Webhooks
  
• Setting: Automate event publishing to site and feed update.
  

Benefits

1. Automate consistency by updating all platforms and members instantly.

2. Automates compliance with regulations (reminders, archives, approvals).

3. Reduces manual effort and errors in calendar management.

4. Provides automated engagement with timely notifications and easy access.

5. Ensures central control while supporting shared responsibility automatedly.

6. Improves communication, transparency and collective planning via automation.