Automated accounts receivable and payable updates

Purpose

1.1. Automate synchronizing and updating accounts receivable and payable entries to minimize manual data entry, errors, and delays.
1.2. Enable real-time or scheduled automated reconciliation between internal ERP/finance systems and external data sources, ensuring every invoice, bill, or payment status is current.
1.3. Automate dunning, reminders, and status notifications for overdue invoices and pending payments, interfacing with multiple channels and formats.
1.4. Enhance cash flow visibility by automating the ingestion and matching of remittance data, bank statements, and supplier/customer ledgers.
1.5. Centralize finance automation workflows for audit trails, compliance, and integration with management reporting.

Trigger Conditions

2.1. Automated new invoice posted in ERP, accounting, or POS software.
2.2. Automated payment receipt logged in bank or payment gateway.
2.3. Automated bill received from supplier email, portal, or EDI feed.
2.4. Automated daily/weekly reconciliation schedule trigger.
2.5. Automated time-based triggers: EOB reminders, weekly aging reports, monthly closings.
2.6. Automated status change detected via API/webhook from connected system.

Platform Variants

3.1. QuickBooks Online
• Feature/Setting: Automated Invoice API, Bill API—configure inbound/integration triggers for invoice/bill created or updated events.
3.2. Xero
• Feature/Setting: automates via the Invoices Endpoint (GET/PUT/POST), Bills Endpoint—configure webhooks or polling for automatable finance events.
3.3. SAP Business One
• Feature/Setting: automate Service Layer RESTful API—configure ARInvoice, APInvoice object automation for updates and status.
3.4. Microsoft Dynamics 365 Business Central
• Feature/Setting: automate Financials API—configure triggers for account receivable and payable record mutations.
3.5. Oracle NetSuite
• Feature/Setting: automates using SuiteTalk REST API—Invoice, Bill, Payment objects, automated integration scripting.
3.6. Zoho Books
• Feature/Setting: automate Invoices, Expenses APIs—setup notification webhooks for invoice/bill state changes.
3.7. FreshBooks
• Feature/Setting: automates Invoice Events API, automatable Payment Events API, webhook notifications for payment received/overdue.
3.8. Sage Intacct
• Feature/Setting: automates via ARInvoice, APBill API modules—automated job scheduling for finance event polling.
3.9. Wave
• Feature/Setting: automate Invoice API and automatable Payments API, automate polling for new entries.
3.10. MYOB
• Feature/Setting: automates via AccountRight Live API—automatic Invoice, Bill resource updates, automate integration.
3.11. Stripe
• Feature/Setting: automate PaymentIntent, Invoice objects, webhook event automator for changes in status.
3.12. PayPal
• Feature/Setting: automate Invoicing API, automated webhook notification for paid/unpaid status.
3.13. Square
• Feature/Setting: automate Invoices API, Payments API—configure automated event subscription for updates.
3.14. Shopify
• Feature/Setting: automate Order/Invoice webhook automator, retrieve and update financial statuses automatedly.
3.15. Bill.com
• Feature/Setting: automate API—Bill, Payment, and Invoice object triggers/updates configured for automation.
3.16. Gusto
• Feature/Setting: automate Payroll Payment Event Webhook for automated payable logging.
3.17. Salesforce
• Feature/Setting: automate Opportunity, Invoice, AP/AR object triggers using Process Builder/Flow API.
3.18. HubSpot
• Feature/Setting: automate Payments and Invoice objects, webhook automator for payment completion/overdue.
3.19. Odoo
• Feature/Setting: automate Invoicing API—configure XML-RPC endpoints for automated entries.
3.20. Zoho CRM
• Feature/Setting: automate Invoice, Payments modules, webhook automator for AR/AP workflow automation.
3.21. Google Sheets
• Feature/Setting: automate Sheets API—triggers on row add/edit for AR/AP updates, automates data sync jobs.
3.22. DocuSign
• Feature/Setting: automate webhook triggers for payment/authorization events tied to receivables or payables.
3.23. Slack
• Feature/Setting: automate message events for notification of automated AR/AP transaction updates.
3.24. Dropbox/OneDrive
• Feature/Setting: automate file added/modified triggers, sync invoice/bill PDFs for automated processing.
3.25. Email (Gmail, Outlook)
• Feature/Setting: automate attachment parsing/invoice receipt triggers via automated mail parser, sync to bookkeeping system.

Benefits

4.1. Automates manual data entry, saving time and reducing error rates.
4.2. Automatedly maintains up-to-date financial records, supporting fast decision-making.
4.3. Automator system ensures all AR/AP events are traced and compliant for audits.
4.4. Automation delivers real-time visibility into metal shop cash flows.
4.5. Automating reminders and follow-up tasks decreases late payments and improves supplier relationships.
4.6. Automatable integration with various tools reduces IT overhead and consolidates source of truth for financial reporting.