Appointment and Calendar ManagementPurpose
1.2. Automates the mapping of midwives, rooms, equipment, and support staff to each visit based on availability, medical requirements, and patient preferences.
1.3. Streamlines administrative tasks, reducing manual errors and automating notification routing, so appointments are fully resourced without conflicts.
Trigger Conditions
2.2. Modification or cancellation of existing appointment triggers automating reallocation of freed resources or notifications.
2.3. Resource or room status update (e.g., cleaning completed) automates re-availability in the scheduler.
Platform Variants
3.1. Microsoft Outlook Calendar
• API: Graph API /calendar/events
• Automate adding new appointments, associating location and resources in the event details.
3.2. Google Calendar
• API: Calendar API /events.insert
• Automates appointment creation, auto-adding room resources, and sending automated invites.
3.3. Office 365 Bookings
• API: Microsoft Graph Bookings
• Automates room assignment and configures services with assigned midwives and available slots.
3.4. Zocdoc
• API: Appointments endpoint
• Auto-assigns rooms and resources per time slot on appointment confirmation.
3.5. Jane App
• API: Schedule endpoint
• Automates calendar slots with practitioner and room assignment.
3.6. Acuity Scheduling
• Feature: Appointment Types + Location Templates
• Automates resource allocation per type/location during booking.
3.7. Calendly
• API: Event Types + Webhooks
• Automates triggers when events get scheduled, handled by downstream automation to assign rooms.
3.8. Zoom
• API: Meeting Rooms
• Automating creation of virtual or hybrid room links and joining details for telehealth.
3.9. Twilio SMS
• API: Messages
• Automates sending SMS confirmation to staff about room and time updates.
3.10. Slack
• API: chat.postMessage
• Automates instant alerts to midwives or operational personnel about new allocations.
3.11. Google Sheets
• API: Append Row
• Automates record-keeping of room and resource allocations for audit trail.
3.12. Notion
• API: Database API
• Automates updating databases with resource assignment changes.
3.13. Salesforce Health Cloud
• API: Medical Resource Schedules
• Automates updating patient visits and hospital resource mapping.
3.14. Freshdesk
• API: Ticket Automation
• Automates the creation of facility requests (cleaning, maintenance) tied to room allocations.
3.15. HubSpot
• API: Calendar Tasks
• Automates assigning follow-up tasks about equipment or room setups for care teams.
3.16. AirTable
• API: Records Patch
• Automates dynamic updating of allocation tables.
3.17. Monday.com
• API: Item Updates
• Automates workflow triggers for room preparation and post-visit maintenance.
3.18. SAP SuccessFactors
• API: Scheduling
• Automates shift and resource allocation linked to appointments.
3.19. Kronos Workforce Central
• API: Schedule Assignment
• Automates aligning staff rosters to appointments and resource usage.
3.20. Epic Systems (EHR)
• API: Cadence Scheduling
• Automates embedding resource allocation into patient visit entries.
3.21. Cerner PowerChart
• API: Resource Scheduler
• Automates auto-updating of rooms assigned to patient records.
3.22. Asana
• API: Tasks + Custom Fields
• Automates subtask generation for room prepping or equipment checks based on bookings.
Benefits
4.2. Automated scheduling prevents double-booking and automates conflict identification with instant notification flows.
4.3. Real-time automation for staff and patient notifications improves punctuality and reduces no-shows.
4.4. Systematic audit trails of automating every allocation improve compliance and reporting.
4.5. Automates efficiency in resource utilization, driving higher satisfaction for practitioners and clients in maternity care.