Distribution of event details and entry tickets

Purpose

1. Automate the distribution of event details and entry tickets for model car play areas to streamline participant communication, ensure consistency in ticket delivery, and enable scalable automated outreach for recurring or one-off recreation events in hobby centers.

2. Eliminate manual processes to reduce errors and ensure each attendee receives essential event details and a valid entry ticket via preferred digital channels.

3. Facilitate instant updates and enable automated follow-ups, reminders, and handling of resends or amendments.

Trigger Conditions

1. New event booking confirmed.

2. Payment successful or deposit verification.

3. Registration cutoff reached or event date approaches (reminder automations).

4. Manual trigger by event organizer for mass re-sending or updates.

5. Change or update to event details (e.g., schedule/location change automates re-issuance).

Platform Variants

1. Twilio SMS

- Feature/Setting: Use Messages API to automate SMS distribution of event details and ticket links.
- Sample: POST to /Messages with attendee mobile, body containing event name, date, and ticket URL.

2. SendGrid

- Feature/Setting: Transactional Template API automates personalized email delivery of e-tickets.
- Sample: POST to /mail/send with dynamic_template_data for each entrant.

3. Mailgun

- Feature/Setting: Messages API for automating email dispatch with PDF/QR entry ticket attached.
- Sample: POST to /messages, set attachment and custom variables.

4. WhatsApp Business API

- Feature/Setting: Session messages automate interactive ticket delivery and RSVP confirmation.
- Sample: POST /v1/messages with event object and ticket image.

5. Slack

- Feature/Setting: chat.postMessage automates internal notifications to staff about distributions.
- Sample: POST to /chat.postMessage with user ID and event ticket link.

6. Google Calendar API

- Feature/Setting: Insert event to attendee calendars, automate invitation process, attach ticket.
- Sample: POST /calendars/calendarId/events with attendee email and attachments[].

7. Outlook Graph API

- Feature/Setting: Automated invitation and e-ticket as calendar event attachment.
- Sample: POST /me/events with attendeelist and ICS attachment.

8. ActiveCampaign

- Feature/Setting: Automate Contact Automation with ‘Event Confirmed’ trigger and email action.
- Sample: Create trigger automation, action: send email with ticket PDF.

9. HubSpot

- Feature/Setting: Workflow automation to send e-ticket email when custom property 'Paid' is set to true.
- Sample: Workflow triggers on property change; Send Email action.

10. Eventbrite

- Feature/Setting: Webhook automates ticket dispatch via Eventbrite’s invitation endpoint.
- Sample: POST to /orders/tickets for newly booked users.

11. Zapier

- Feature/Setting: Zap automates event from CRM/booking to custom email/SMS action.
- Sample: Trigger: New Booking. Action: Send Email/SMS via supported service.

12. Pabbly Connect

- Feature/Setting: Connect booking system with Gmail/Outlook for automatic ticket emails.
- Sample: Workflow triggers on new booking; send email action with attachment.

13. Moosend

- Feature/Setting: Automated workflow sends personalized confirmation and e-ticket.
- Sample: Automation for event: send transactional email with event details and ticket.

14. Brevo (ex-Sendinblue)

- Feature/Setting: Transactional messaging automates e-ticket delivery and reminders.
- Sample: Send Transactional Email API with event details template.

15. Trello

- Feature/Setting: Automated card creation for manual ticketing follow-ups and unresolved issues.
- Sample: Board automation on booking event.

16. Microsoft Teams

- Feature/Setting: Automated messages to organizer channels about completed distributions or failed deliveries.
- Sample: POST to channel webhook with summary and error status.

17. Salesforce

- Feature/Setting: Process Builder automates ticket/invite sending when booking status = ‘confirmed’.
- Sample: Trigger: Update Contact. Action: Email alert with ticket attached.

18. Shopify

- Feature/Setting: Automate ticket email delivery via Order Confirmation for ticket product.
- Sample: Order webhook triggers email with attached ticket file.

19. Stripe

- Feature/Setting: Automate ticket emailing upon successful payment intent or checkout session.
- Sample: Webhook on payment_intent.succeeded; trigger external email with ticket.

20. Calendly

- Feature/Setting: Automated event confirmation email with ICS and ticket link.
- Sample: Calendly triggers webhook; POST to email service with event and ticket.

21. ClickSend

- Feature/Setting: Automates multi-channel (SMS/email) notifications and ticket send.
- Sample: REST API call for SMS/email with event summary and unique ticket link.

22. CloudConvert

- Feature/Setting: Automate attachment conversion for custom ticket formats (PDF, image).
- Sample: POST to /convert with HTML/ICS to PDF before attaching for distribution.

Benefits

1. Automates ticket and event info dissemination for high-scale, error-free operations.

2. Automating reminders and resends improves attendee turnout and satisfaction.

3. Reduces manual overhead and automates routine communication, enabling focus on customer experience.

4. Enables rapid event adjustments and ensures automated compliance with changing details.

5. Increases event transparency, audit trails, and marketing effectiveness via automation analytics.

6. Scalable and automatable for any model car or hobby center event size.