Image & Asset ManagementPurpose
1.2. Automatedly remove galleries after predetermined periods, preventing unauthorized access and legal exposure.
1.3. Automates compliance with client agreements regarding asset duration and visibility, minimizes manual administrative overhead, and maintains brand integrity through timely asset control.
Trigger Conditions
2.2. Event-based automation (e.g., contract end date, user-defined expiry date, payment settlement).
2.3. Activity-based automation (e.g., gallery inactivity or lack of downloads/views over a period).
2.4. API/webhook triggers from project management or CRM platforms indicating project closure.
Platform Variants
• Feature/Setting: Automate file/folder lifecycle with Drive API — configure expiration via file metadata and a scheduled deletion script using Google Apps Script.
3.2. Dropbox
• Feature/Setting: Automate folder expiry with Dropbox API “files/delete_v2” endpoint and a scheduler (e.g., CRON job, Zapier Scheduler).
3.3. Box
• Feature/Setting: Automates deletion with Box Retention Policy API or "Folders: Delete" endpoint after expiration metadata is reached.
3.4. SmugMug
• Feature/Setting: Automate gallery removal via SmugMug API "delete album" function, scheduled using external automator.
3.5. Zenfolio
• Feature/Setting: Automate expiry rules by configuring "expiration date" per gallery using Zenfolio API and scheduled script.
3.6. Pixieset
• Feature/Setting: Automate disabling or deleting galleries via Pixieset API or webhook upon expiry date.
3.7. ShootProof
• Feature/Setting: Automate "archive gallery" or "delete gallery" using ShootProof API scheduled by calendar trigger.
3.8. Adobe Creative Cloud
• Feature/Setting: Automate asset/folder deletion with Adobe Creative Cloud API "deleteAsset" endpoint scheduled via workflow.
3.9. OneDrive
• Feature/Setting: Automate file lifecycle with Microsoft Graph API "delete item" function set on a timed basis.
3.10. Amazon S3
• Feature/Setting: Automate expiry via S3 Object Lifecycle Policy for scheduled deletion based on object tags or age.
3.11. WeTransfer
• Feature/Setting: Automate regular deletion of expired links using WeTransfer API and scheduled automation.
3.12. Flickr
• Feature/Setting: Automator triggers API “delete photo”/“delete album” actions scheduled by gallery expiry rules.
3.13. PhotoShelter
• Feature/Setting: API-based automator to trigger “delete gallery” or “archive” functions post-expiry.
3.14. 500px
• Feature/Setting: Automate scheduled removal using 500px API “delete photo collection” endpoint.
3.15. Google Photos
• Feature/Setting: Automate deletion with Google Photos API “mediaItems.batchDelete” by using automated scripts based on metadata/labels.
3.16. SharePoint
• Feature/Setting: Automate gallery/file/folder deletion with SharePoint REST API or retention policy automation.
3.17. Microsoft Power Automate
• Feature/Setting: Automate file expiry in integrated cloud drives using “Delete File” actions, scheduled and rule-driven.
3.18. Zapier
• Feature/Setting: Automate multi-platform expiry workflows by chaining triggers and actions for gallery lifecycle.
3.19. Piwigo
• Feature/Setting: Automate expiry with Piwigo web API “delete album” scheduled with cron or external automator.
3.20. Nextcloud
• Feature/Setting: Automate expiration with Nextcloud API “delete folder” or integrated workflow apps, triggered by preset expiry rules.
Benefits
4.2. Reduces cloud storage costs by automating timely gallery removal.
4.3. Minimizes liability and automates client agreement enforcement.
4.4. Saves staff time by automating repetitive offboarding tasks.
4.5. Enhances professionalism with reliable automated asset management.
4.6. Supports scalable operations by automating gallery lifecycle controls.
4.7. Improves data security by automatedly removing sensitive assets on time.
4.8. Provides audit trails for automated deletion and expiry activities.