Reminder and workflow automation for expiring contracts or partnerships

Purpose

1.1. Automate the detection and notification process for expiring contracts or partnerships within mortgage lending internal operations.
1.2. Automate reminders, renewal escalation, documentation updates, and compliance checks tied to contract expirations.
1.3. Ensure no contract or partnership lapses due to manual oversight by configuring an automated workflow.
1.4. Generate automated reporting on upcoming contract expirations for management and compliance.
1.5. Automate status updates and streamline document requests from involved parties to automate follow-up.
1.6. Use automation for sending timely alerts, updating CRMs, assigning renewal tasks, and escalating unaddressed contracts.
1.7. Standardize the contract lifecycle with auditable, automated steps for contract renewals.

Trigger Conditions

2.1. Automated trigger when contract expiration dates are within a predefined threshold (e.g., 30/60/90 days).
2.2. Automated daily schedule to check contract database or document store for upcoming expirations.
2.3. Manual or automated update of contract status to "Pending Expiry."
2.4. Automated detection of changes in partnership terms logged in the CRM or contract management system.
2.5. Renewable contracts reaching X days before expiration trigger the automator workflow for reminders.

Platform Variants

3.1. Salesforce
• Feature: Process Builder or Flow Builder; configure automated reminders, task creation, and notification emails for contract objects with expiring dates.
3.2. Microsoft Power Automate
• Setting: Automated flow with trigger from SharePoint or Dynamics CRM; automate email and Teams reminders for expiring contracts.
3.3. HubSpot
• Feature: Workflows; automated email reminders and internal notification trigger based on contract property expiry date.
3.4. Zoho CRM
• Setting: Workflow rules; automate tasks and notification emails when a contract’s expiration date nears.
3.5. Monday.com
• Feature: Automations; configure "due date arrives" automation to notify and assign tasks for expiring partnerships.
3.6. Slack
• API: Scheduled messages via Slack API to automatedly inform specific channels or users of expiring contracts.
3.7. Google Calendar
• API: Insert/Update; automated calendar events for contract expiry deadlines and reminders pushed to users.
3.8. Outlook
• Feature: Automated meeting or task creation via Graph API for expiring contract reviews.
3.9. DocuSign
• Setting: Envelope Notification settings; automate reminders for expiring envelopes tied to contracts.
3.10. Adobe Sign
• API: Automated reminders using REST API for agreements nearing expiration.
3.11. Dropbox
• API: File metadata search automation for documents expiring and automated notifications on status change.
3.12. Box
• Setting: Automated workflows for contract folders using Box Relay, triggering notifications as contracts near expiry.
3.13. Airtable
• Feature: Automation scripts to email and notify stakeholders when contracts stored in tables are near expiration.
3.14. Asana
• API: Automated task generation for contract renewals approaching deadline, using Asana's automator endpoints.
3.15. Trello
• Feature: Butler automation for due dates, triggering reminders/cards movement for contracts nearing expiry.
3.16. Google Sheets
• Script: Apps Script-based workflow scanning for contract expiration dates and sending automated reminders.
3.17. Twilio
• API: SMS Reminder endpoint sends automated text alerts for contracts about to expire.
3.18. SendGrid
• API: Automated email notification using Transactional Templates triggered for upcoming expirations.
3.19. Freshdesk
• API: Customized ticket and notification creation for support follow-up on expiring contracts.
3.20. Pipedrive
• Feature: Workflow Automations; trigger contract expiry reminders and renewal deal creation automatically.
3.21. Mailgun
• API: Automated scheduled email notifications for contract expiry reminders to specific users.
3.22. Notion
• API: Integration automates reminders in workspace and updates page status for contracts due to expire.
3.23. ClickUp
• Feature: Automation triggers when a contract task nears due date, sending reminders and assigning subtasks.
3.24. Intercom
• API: Automated message scheduling to customer or internal teams about partnership/contract expiry.

Benefits

4.1. Automates and standardizes the expiring contract process, reducing manual errors and lapsed renewals.
4.2. Increases compliance by maintaining automated, auditable records of notifications and actions.
4.3. Improves responsiveness with early, automated reminders and escalations for critical contracts.
4.4. Enhances workflow productivity by automating repetitive follow-ups, status tracking, and reporting.
4.5. Reduces operational risk for mortgage lenders by preventing unexpected expirations and partnership gaps via automation.
4.6. Supports scalability by enabling the automator to handle increased contract volumes without increased headcount.