Late fee application automation

Purpose

1.1. Automate the detection of late payments for mortuary services, applying late fees to outstanding invoices, and notifying relevant parties.
1.2. Automates the calculation and application of interest or fixed late fees per company policy.
1.3. Automatedly updates financial records, ledgers, and customer accounts with applied penalties.
1.4. Automator workflow reduces manual errors and accelerates collection cycles by automating repetitive finance processes.
1.5. Enables scalable late fee enforcement for high-volume mortuary service providers.

Trigger Conditions

2.1. Invoice surpasses the due date without received payment.
2.2. Payment failure detected by gateway automator.
2.3. Pre-configured schedule checks (daily/weekly automation runs) find overdue balances.
2.4. Customer status changes to "delinquent" in CRM.
2.5. Third-party payment platform API reports non-settled transactions.

Platform Variants

3.1. QuickBooks
• API: Invoice.update — automating late fee line item addition to overdue invoices.
• Setting: Scheduled API call for daily overdue invoice checks.

3.2. Xero
• API: Invoices POST/PUT — automates late fee charges upon date comparison.
• Setting: Scheduled workflow for overdue status polling.

3.3. FreshBooks
• API: Late Payment Fee Automation — automates recurring late fee application.
• Setting: Webhook on payment failure triggers automator.

3.4. Stripe
• API: Invoice.finalize + Invoice.update — automates adding late charges to open invoices.
• Setting: Scheduled task and webhook on failed/overdue payments.

3.5. Zoho Books
• API: Late Fee Automation — automates the application of penalties via workflow automation rules.
• Setting: Scheduled rule-based automator.

3.6. SAP Business One
• Function: Financial Posting Automation — automates posting of late fee journal entries for overdue AR.
• Setting: Workflow event configured for overdue AR documents.

3.7. Oracle NetSuite
• API: SuiteScript Automator — automates late fee invoice creation and notification emails.
• Setting: Scheduled SuiteScript job.

3.8. Microsoft Dynamics 365
• API: Overdue Invoices Flow — automates detection and application of late fees in the finance module.
• Setting: Power Automate scheduled flow.

3.9. Sage Intacct
• API: AR Invoice Update — automates adding penalty charges upon invoice aging trigger.
• Setting: Scheduled API batch job.

3.10. Wave
• Feature: Automatic Late Fee Reminders — automates by emailing customers and adding surcharges to due invoices.
• Setting: Enabled through reminder automator settings.

3.11. ServiceTitan
• API: Billing Automation — automates late fee workflow for mortuary service bookings.
• Setting: Scheduled flow within payment automation module.

3.12. Square
• Feature: Invoice Automator — schedules late payment reminders and automated fee applications.
• Setting: Invoice settings > Enable late fee automation.

3.13. PayPal
• API: Invoicing — automates detection of overdue invoices and applies late fee as line item.
• Setting: Workflow using Invoicing API events.

3.14. Slack
• Feature: Automated Alerts — sends late payment channel alerts for manual follow-up or approval.
• Setting: Webhook automation for overdue invoices.

3.15. Gmail
• API: Mail Send — automation to notify customers of applied late fees.
• Setting: Email template triggered by overdue status.

3.16. Salesforce
• API: Workflow Rules — automated late fee rule configured on Payment/Invoice object.
• Setting: Flow Builder with overdue date trigger.

3.17. HubSpot
• API: Workflow Automation — sends automated reminders with late fee notification.
• Setting: Deal stage triggers communication.

3.18. Monday.com
• Feature: Automation Recipes — automates assigning late payment tasks or sending alerts.
• Setting: Board automation, overdue date trigger.

3.19. Notion
• API: Database Automation — automates adding penalty columns for overdue records.
• Setting: Integration with payment tracker.

3.20. Make (Integromat)
• Scenario: Automated check for overdue entries and update or alert actions.
• Setting: Scheduled scenario for payment object.

3.21. Airtable
• Automation: Triggers when "Due Date" is before today and "Paid" is unchecked, then applies late fee via script/update.
• Setting: Custom script block automator.

Benefits

4.1. Automates penalty enforcement and improves overdue collection rates.
4.2. Reduces manual errors and administrative overhead via automation.
4.3. Automatable reminders enhance communication and client accountability.
4.4. Enables regulatory compliance through auditable, automated actions.
4.5. Scales efficiently for growing mortuary operations by leveraging automation technologies.