Automated supply restocking reminders and notifications

Purpose

1.1. The purpose is to automate supply restocking reminders and notifications for Musalla facilities, ensuring necessary supplies (prayer mats, cleaning materials, water, consumables) are always stocked for smooth religious operation, reducing manual intervention, and enabling real-time automated alerting to facility managers and suppliers as inventory levels fall below automatedly set thresholds.
1.2. Automating this automatable process optimizes logistical effort, prevents supply shortages, and supports a consistently welcoming environment for worshippers through automated notification flows.

Trigger Conditions

2.1. Low inventory detected (via manual entry, IoT sensor API, or inventory management software webhook).
2.2. Scheduled automated audits or interval-based inventory checks.
2.3. Automated supplier restock confirmation received.
2.4. Unexpected use spike event detected (visitor counter integration, API).
2.5. Predefined date (e.g., before Friday prayers or Ramadan).

Platform Variants

3.1. Twilio SMS
3.1.1. Feature/Setting: Automate SMS alerts using the Messages API; configure with: trigger condition → Twilio SendMessage function → recipient number.
3.2. SendGrid
3.2.1. Feature/Setting: Automate templated email reminders via Mail Send API; configure with: low stock webhook → SendGrid API key → send to facility email list.
3.3. Slack
3.3.1. Feature/Setting: Set up automated channels using Incoming Webhooks; post alert upon low-supply status from inventory API.
3.4. Microsoft Teams
3.4.1. Feature/Setting: Automate notifications via Teams Webhook Connector, mapping supplies event trigger to message body.
3.5. Google Chat
3.5.1. Feature/Setting: Set up an automated bot with Google Chat API for posting in facility update rooms.
3.6. WhatsApp Business API
3.6.1. Feature/Setting: Automated notification sent to WhatsApp group using Automated Message API on stock threshold event.
3.7. PagerDuty
3.7.1. Feature/Setting: Automated creation of an incident via Events API when restocking is urgent.
3.8. ServiceNow
3.8.1. Feature/Setting: Automated request ticket via ServiceNow REST API triggered by ITOM alert.
3.9. Trello
3.9.1. Feature/Setting: Automated card creation on supply board using Create Card API when supply alert is triggered.
3.10. Asana
3.10.1. Feature/Setting: Automate task assignment on Supplies Project via Asana API when inventory webhook fires.
3.11. Jira
3.11.1. Feature/Setting: Automated issue creation via Jira REST API on supply events from facility management system.
3.12. SAP Business One
3.12.1. Feature/Setting: Inventory management integration using Service Layer API to automate restock document creation.
3.13. Oracle NetSuite
3.13.1. Feature/Setting: Automate Purchase Order or Inventory Adjustment transaction via SuiteTalk API.
3.14. QuickBooks Online
3.14.1. Feature/Setting: Automated Purchase Order creation using QuickBooks Online API on low supply condition.
3.15. Monday.com
3.15.1. Feature/Setting: Automate item status update/notification via API when supply needs ordered.
3.16. Zoho Inventory
3.16.1. Feature/Setting: Automate reorder requests with Zoho Inventory API using webhook triggers.
3.17. Shopify
3.17.1. Feature/Setting: Automated supplier order using Admin API upon inventory webhook trigger at Musalla location.
3.18. WooCommerce
3.18.1. Feature/Setting: Automate stock notification via REST API when product inventory decreases below threshold.
3.19. HubSpot
3.19.1. Feature/Setting: Automate internal notification workflow using Workflow Automation API and custom alerts.
3.20. Freshdesk
3.20.1. Feature/Setting: Automated ticket creation in facilities support using Freshdesk API for restock actions.
3.21. Google Sheets
3.21.1. Feature/Setting: Automatedly append a new row or highlight existing inventory rows using Sheets API when a restocking event occurs.

Benefits

4.1. Automates routine restocking checks, minimizing manual errors and administrative workload.
4.2. Provides real-time, multi-channel automated alerts, ensuring supplies are replenished without delay.
4.3. Supports automated escalation for urgent restock situations, reducing risks of stockouts.
4.4. Enhances operational efficiency by automating inventory tracking and supplier engagement processes.
4.5. Enables staff to focus on facility upkeep and community service instead of manual restock tracking due to automation.
4.6. Consolidates facility supplies data for trend analysis and continual process automation improvement.