Centralized calendar updates across teams

Purpose

1.1. Automate centralized calendar updates across museum teams, ensuring all schedules, events, staff allocations, and gallery bookings reflect instantly for seamless operations.
1.2. Automates event scheduling, exhibit launches, internal meetings, shift rotations, and facility maintenance, reducing manual entries and errors.
1.3. Provides a single automated source of truth for all calendar-dependent workflows, automating notifications, reminders, and allocation conflicts.

Trigger Conditions

2.1. New event, shift, or exhibit added/modified in any connected calendar.
2.2. Staff assignment change in HR management system.
2.3. Visitor group booking confirmation via ticketing system.
2.4. Maintenance task scheduled or updated.
2.5. Automated recurring events or public holiday updates.

Platform Variants

3.1. Google Calendar
• Feature/Setting: Calendars API — automate event creation & update using `events.insert`, `events.update`.

3.2. Microsoft Outlook/Office 365
• Feature/Setting: Calendar API v1.0 — automate with `/me/events` and webhook subscriptions.

3.3. Apple Calendar (iCloud)
• Feature/Setting: CalDAV protocol — automate with server push for event changes.

3.4. Zoho Calendar
• Feature/Setting: Calendar Events API — automate POST/PUT calls for synchronized updates.

3.5. Teamup Calendar
• Feature/Setting: API endpoints for event automation via `/events` with webhook triggers.

3.6. Asana
• Feature/Setting: Asana API — automate task-due-date-to-calendar-event conversions.

3.7. Trello
• Feature/Setting: Trello Power-Up Calendar API — automate card date sync with calendars.

3.8. Salesforce (Calendar & Events)
• Feature/Setting: Event object automation via Salesforce REST API.

3.9. HubSpot
• Feature/Setting: Engagements API — automate meetings to external calendar platforms.

3.10. Slack
• Feature/Setting: Events API — automate calendar update notifications to channels.

3.11. Monday.com
• Feature/Setting: Calendar widget with automation integrations for two-way sync.

3.12. Notion
• Feature/Setting: API with recurring database automation for schedule blocks.

3.13. ClickUp
• Feature/Setting: Calendar View API — automate item changes reflected in external calendars.

3.14. JIRA
• Feature/Setting: Issue Calendar Automation — webhook and calendar feed integrations.

3.15. SAP SuccessFactors
• Feature/Setting: Employee Central Event API automated with calendar endpoints.

3.16. BambooHR
• Feature/Setting: Time Off API — automate leave/absence reflected in team calendars.

3.17. Kronos Workforce
• Feature/Setting: Calendar automation via Workforce Central API for shift events.

3.18. Calendly
• Feature/Setting: Webhooks & Scheduled Events API for real-time external automation.

3.19. Eventbrite
• Feature/Setting: Event API — automate public event sync to museum calendar systems.

3.20. AirTable
• Feature/Setting: Automation scripts in AirTable — automate date/time fields to calendar.

3.21. Smartsheet
• Feature/Setting: Calendar View API — automatedly sync schedule sheets to calendars.

3.22. Basecamp
• Feature/Setting: Calendar Events API — automate internal project milestones with museum-wide updates.

Benefits

4.1. Saves time by automatedly syncing updates across all platforms without manual duplication.
4.2. Automates notifications for all staff, reducing missed updates and coordination errors.
4.3. Automates conflict detection across teams for more efficient resource use.
4.4. Provides a transparent, audit-ready log of all schedule changes, automating compliance tracking.
4.5. Enables museum operations to scale through automation, eliminating bottlenecks due to fragmented calendars.