Demo submission and feedback coordination

Purpose

1.1. Automate demo submission intake, routing, tracking, and feedback cycles for artists, managers, and A&R staff.
1.2. Automate collection, cataloging, and deduplication of music demo files from external and internal sources.
1.3. Automator collects structured metadata, automates artist notifications, status tracking, and feedback loops.
1.4. Automate feedback forwarding to relevant stakeholders and ensure timely automated responses and reminders.
1.5. Automate archiving, follow-up scheduling, and reporting for demo review pipelines.

Trigger Conditions

2.1. New demo file upload via webform, email, or direct cloud storage drop.
2.2. Artist or manager submission via a designated portal or link.
2.3. Incoming email with attachments flagged under specific subject/label rules.
2.4. Changes to status fields in the project management database.
2.5. Deadline/lifecycle event for pending feedback or demo review stage.

Platform Variants

3.1. Google Drive
• Feature: Watch folder for new music files; configure "Files: Watch" API for automated demo intake.
3.2. Dropbox
• Setting: Use "File Request" links, trigger on new uploads, automatedly sync to demo management flow.
3.3. Box
• Feature: Automate new file event webhook; "Events API" triggers automated ingestion and notifications.
3.4. OneDrive
• Function: Configure automated "Item Added" trigger; pipeline for feedback routing.
3.5. Gmail
• Setting: Label-based trigger, utilize Gmail API to automate demo inbox parsing and processing.
3.6. Outlook 365
• Feature: Automate rules for attachments, configure "Mail.Read" API to route demos to review queue.
3.7. Airtable
• Function: Use "Form Submission" automation; each new record triggers feedback automations.
3.8. Monday.com
• Feature: Automate board updates, "Item created" triggers for automated status progression.
3.9. Trello
• Setting: Automate "New Card" on demo list; use Power-Up API to integrate feedback actions.
3.10. Notion
• Feature: Automate database item add, use "New Page in Database" to route demos to proper flow.
3.11. Salesforce
• Function: Auto-create Case/Lead on demo intake; use "Platform Events API" for feedback automations.
3.12. HubSpot
• Setting: Automate Workflow trigger on new demo form submission; auto-send feedback tasks.
3.13. Zendesk
• Feature: Use API to automate ticket creation; demo submission triggers A&R follow-up ticket.
3.14. Twilio SMS
• Setting: Send automated SMS confirmation or birthday reminders for feedback deadlines using "Programmable SMS".
3.15. SendGrid
• Feature: Trigger "Transactional Mail Send" on submission or automated feedback delivery.
3.16. Slack
• Feature: "Incoming Webhook" to automate channel message on each demo received.
3.17. Discord
• Setting: Bot posts in feedback channels, automate role-based demo review assignments.
3.18. Microsoft Teams
• Feature: "Automated message" in project channel; configure via Graph API for feedback notification.
3.19. Google Sheets
• Function: "Append Row" on new submission, automate audit logs and feedback comments.
3.20. Zoom
• Feature: Schedule automated demo review meeting with "Meetings API" for selected demos.
3.21. DocuSign
• Function: Automate demo submission consent, use "Envelope Create" API for artist sign-offs.
3.22. Asana
• Setting: "Task Created" trigger; automate feedback workflow with task assignments.

Benefits

4.1. Demo intake becomes fully automated, minimizing manual entry and error.
4.2. Automated feedback requests and reminders expedite review cycles and artist engagement.
4.3. Automated stakeholder alerts ensure accountability and timeliness.
4.4. Automated status tracking and reporting boost transparency and decision-making.
4.5. Automating demo archiving and follow-up maximizes catalog value and artist satisfaction.
4.6. End-to-end automator reduces administrative cost and unlocks scalable music management operations.