Weekly summary reports for safety issues

Purpose

1.1. Automate the collection, aggregation, and delivery of weekly summary reports documenting safety issues for the Nasi restaurant operation.
1.2. Ensure automated compliance tracking and safety incident visibility for management using digital workflows.
1.3. Automator-driven consolidation of data sources (incident logs, staff reports, IoT signals) into a unified weekly compliance narrative.
1.4. Enable automatable preparation, approval routing, and secure circulation of safety summaries to stakeholders for audit readiness and preventive action.

Trigger Conditions

2.1. Scheduled trigger: Every week on Sunday at 6:00 PM local restaurant time.
2.2. Manual trigger: Safety manager initiates an instant automation run if urgent reporting is needed.
2.3. API event: Receipt of new incident data in the incident management system automatedly initiates a workflow.
2.4. File update: New entry in shared incident spreadsheet automates the automation sequence.

Platform Variants

3.1. Microsoft Power Automate
• Feature: Scheduled Flow
• Sample Config: Trigger recurrence weekly, connect SharePoint/Excel data, send Outlook summary
3.2. Zapier
• Feature: Schedule + Google Sheets + Gmail
• Sample Config: Every week, extract new data rows, create summary, automate Gmail send
3.3. Make (formerly Integromat)
• Feature: Scenario Scheduler
• Sample Config: Fetch data from Google Drive, aggregate, automatedly email PDF via SMTP
3.4. Google Apps Script
• Feature: Time-driven Trigger
• Sample Config: Scan Sheets, summarize, send formatted email to managers
3.5. Slack
• Feature: Scheduled Workflow
• Sample Config: Post summary to private #safety-report channel using Block Kit messages
3.6. Trello
• Feature: API/Webhook
• Sample Config: On list update, trigger card aggregation; send automated weekly board snapshot
3.7. Salesforce
• Feature: Process Builder/Flow
• Sample Config: Scheduled automation creates and shares dashboard snapshot weekly
3.8. Jira Service Management
• Feature: Automation Rule
• Sample Config: Aggregate issue types “Safety”, send summary via email template
3.9. Smartsheet
• Feature: Automated Workflow
• Sample Config: On sheet change or schedule, build weekly report, email via Smartsheet’s send row function
3.10. Notion
• Feature: Database Automation + Integration
• Sample Config: Query database, trigger digest build, email automatedly to mailing list
3.11. Google Forms & Sheets
• Feature: Form Submission Trigger
• Sample Config: On new entries, summarize issues weekly using Apps Script
3.12. Monday.com
• Feature: Automations Center
• Sample Config: On schedule, group incidents, email PDF export to compliance team
3.13. ClickUp
• Feature: Scheduled Automations
• Sample Config: Collate task comments tagged as “Safety”, auto-email digest
3.14. Asana
• Feature: Rule Builder/API
• Sample Config: Every Friday, summary task list “Incidents”, auto-send
3.15. Airtable
• Feature: Scripting Automation
• Sample Config: Weekly script runs, summarizes flagged records, sends report
3.16. HubSpot
• Feature: Workflows
• Sample Config: Automated filter of “Safety” tickets, listing sent via email
3.17. SendGrid
• Feature: Marketing Campaigns API
• Sample Config: Automated formatted email report of incidents sent to fixed list
3.18. Mailchimp
• Feature: Campaign Automation
• Sample Config: Weekly audience segment gets summary in branded template
3.19. Twilio SMS
• Feature: Programmable Messaging API
• Sample Config: Send automated SMS alert summarizing safety issues
3.20. FTP/SFTP Automator
• Feature: Scheduled File Transfer
• Sample Config: Automatically compile report, upload securely to company FTP server
3.21. AWS Lambda
• Feature: Scheduled Function
• Sample Config: Run function weekly aggregating safety logs, pushing summary to S3 or SES
3.22. Dropbox
• Feature: File Event Automation
• Sample Config: On file creation/update, trigger automated workflow for new summary distribution
3.23. DocuSign
• Feature: Automated Envelope
• Sample Config: Route weekly reports for digital signatures by compliance officers
3.24. Teams
• Feature: Message Automation
• Sample Config: Post automated report in Teams compliance channel using adaptive cards
3.25. Intercom
• Feature: Custom Bot/Message Trigger
• Sample Config: Deliver automated clickable safety summary to operators weekly

Benefits

4.1. Automates frictionless recurring safety compliance while reducing manual admin effort.
4.2. Ensures accuracy and timeliness by automating data extraction, analysis, and reporting.
4.3. Drives audit-readiness and promotes a proactive safety culture by automating reminders and escalations.
4.4. Facilitates centralized, automated tracking and historical analysis of incidents for continuous improvement.
4.5. Enables automating multi-channel communication—ensuring management, staff, and auditors all receive updates automatically.
4.6. Reduces compliance risk using automatable workflows for safety summary validation and digital sign-off.