Integration of payment records into accounting system

Purpose

1.1. Automate the seamless import, matching, and reconciliation of neonatal physician payment records from external payment processors, insurers, or bank feeds into the accounting system, eliminating manual entry and reducing reconciliation errors.
1.2. Automating this process ensures payment data from online portals, clearinghouses, or patient platforms is auto-recorded in the practice’s financial ledger, mapping to correct accounts, supporting audit readiness and automating financial reporting for medical practitioners in neonatology.

Trigger Conditions

2.1. Payment receives via processor (transaction completes/settles).
2.2. Insurer sends Electronic Remittance Advice (ERA) or EOB file.
2.3. Patient invoice marked paid in the billing system.
2.4. Scheduled batch (e.g., daily automated import of bank transactions).
2.5. API webhook event from payment service or EHR system.

Platform Variants

3.1. Stripe
• Feature/Setting: API “/v1/charges” webhook; automate listening and exporting transaction data.
3.2. Square
• Feature/Setting: “Payments API” event (payment.updated); automating data extraction for accounting sync.
3.3. PayPal
• Feature/Setting: “IPN (Instant Payment Notification)” automates transaction notification; connect to automate record sync.
3.4. QuickBooks Online
• Feature/Setting: “/v3/company/{companyId}/payment” API; automate adding external payment records.
3.5. Xero
• Feature/Setting: “Xero Accounting API” (POST Payments); automate mapping and importing receipts.
3.6. FreshBooks
• Feature/Setting: “Payments Endpoint” POST; automate integrating payment confirmations.
3.7. Sage Intacct
• Feature/Setting: “REST API – Payment Import”; automating data push for payments.
3.8. Athenahealth
• Feature/Setting: “Financial Transactions API” event triggers; automate posting payment data.
3.9. Greenway Health
• Feature/Setting: “Payments Posting Module” API; automation for EHR/accounting reconciliation.
3.10. Kareo
• Feature/Setting: “Payments API”; auto-pull and synchronize transaction data.
3.11. Meditech
• Feature/Setting: “EDI Remittance Automation”; automate parsing and importing EOB/ERA.
3.12. Epic Systems
• Feature/Setting: “Hyperspace Payment Integration” API; automate export and sync.
3.13. AdvancedMD
• Feature/Setting: “Automated ERA Posting”; automating insurer payment entry.
3.14. Zoho Books
• Feature/Setting: “Payments API”; configure to automate payment record additions.
3.15. Netsuite
• Feature/Setting: “REST SuiteTalk – Payments Module”; automate entries from external sources.
3.16. Authorize.Net
• Feature/Setting: “Transaction Reporting API”; automatedly deliver transaction records.
3.17. Envision Healthcare
• Feature/Setting: “ERA Reconciliation API”; set up for automating neonatology payment imports.
3.18. GoCardless
• Feature/Setting: “Webhooks – Payments Service”; automate trigger to sync payment with accounts.
3.19. Bill.com
• Feature/Setting: “API for Payment Reconciliation”; automate linking deposits to invoices in ledger.
3.20. Wave
• Feature/Setting: “Payments Endpoint”; configure automation of transaction logging.

Benefits

4.1. Automate error reduction in neonatal medical billing reconciliation.
4.2. Speeds up automating monthly closes and compliance in healthcare financials.
4.3. Automator boosts staff efficiency, redirects focus from data entry to patient care.
4.4. Automating data flows provides audit-ready, real-time revenue visibility.
4.5. Automated detection of discrepancies between billed, paid, and remitted neonatal claims.
4.6. Automatable scalability handles increasing case volume without admin bottleneck.
4.7. Automation enhances security and patient data integrity by reducing manual handling.