Timesheet collection and payroll preparation automation

Purpose

1.1 Automate timesheet submission, approval, and payroll calculation for Obanzai restaurant staff, reducing manual entry, errors, and delays.
1.2 Automates aggregation of work hours, overtime, shift differentials, and leave deductions compliant with Japanese labor regulations.
1.3 Pushes prepared data to accounting or payroll systems for automated payroll disbursal and compliance reporting.

Trigger Conditions

2.1 Staff clocks out in POS or mobile app.
2.2 End-of-week or end-of-month payroll cycle time reached.
2.3 Manager marks timesheet as “ready for review.”
2.4 HR uploads or updates raw attendance/leave data.

Platform Variants

3.1 Slack
• Feature/Setting: “Reminders” + Workflow Builder automate timesheet submission requests.
3.2 Google Sheets
• Feature/Setting: Sheets API automates data read/write for timesheet logs and payroll calculations.
3.3 Zapier
• Feature/Setting: Zap automates fetching timesheets and pushing to payroll apps.
3.4 Microsoft Power Automate
• Feature/Setting: Flow automates approvals and notifications for HR or managers.
3.5 BambooHR
• Feature/Setting: Webhooks automate transfer of finalized timesheets to payroll module.
3.6 Workday
• Feature/Setting: REST API automates syncing of attendance and payroll records.
3.7 QuickBooks
• Feature/Setting: Payroll API automates input of staff pay items from timesheet data.
3.8 Tsheets (by QuickBooks)
• Feature/Setting: Automated clock-in/out capture and direct sync to payroll.
3.9 ADP Workforce Now
• Feature/Setting: API automates timesheet ingestion and payroll run initiation.
3.10 Gusto
• Feature/Setting: Automated data import for payroll run based on timesheet uploads.
3.11 Paychex Flex
• Feature/Setting: Imports timesheet data automatedly for payroll processing.
3.12 Zoho People
• Feature/Setting: Approval workflows automate supervisory timesheet review.
3.13 Xero
• Feature/Setting: Payroll API automates import of timesheet-approved pay runs.
3.14 SAP SuccessFactors
• Feature/Setting: OData/API automator for HR time data to payroll.
3.15 Monday.com
• Feature/Setting: Automate HR submissions for timesheet reminders and completion.
3.16 Salesforce
• Feature/Setting: Flow Builder automates handover of approved hours to payroll integration.
3.17 Asana
• Feature/Setting: Rules automate reminders and compliance checks for timesheets.
3.18 Trello
• Feature/Setting: Butler automation automates checklist or card movement for timesheet cycles.
3.19 Jotform
• Feature/Setting: Automated email and API submission of timesheet form data.
3.20 DocuSign
• Feature/Setting: e-signature API automates approval/review confirmations.

Benefits

4.1 Eliminates manual error-prone payroll prep through end-to-end automation.
4.2 Automates compliance with Japanese labor law and boosts transparency.
4.3 Reduces payroll processing time; automator notifies HR and staff at every key stage.
4.4 Ensures data integrity by automatedly syncing approved timesheet data to payroll.
4.5 Frees managerial time with automated reminders, approvals, and notifications.
4.6 Provides auditable workflow logs for staffing and payroll cycles via automation.