Graduation and certification notification workflow

Purpose

1.1. Automatedly notify students and staff of graduation and certification events to keep all stakeholders informed and engaged.
1.2. Automate the recognition and documentation process for graduates, streamlining alumni entry and record-keeping.
1.3. Automate circulation of certificates and post-graduation opportunities, fostering ongoing community engagement.
1.4. Automate alumni database updates and facilitate outreach for alumni-specific programs or events.
1.5. Automate workflow-related reporting to monitor participation and success rates.

Trigger Conditions

2.1. Student status changes to ‘Graduated’ in Student Information System (SIS).
2.2. Certification issued in learning management or credential platform.
2.3. Event marked as ‘Complete’ by graduation ceremony software.

Platform Variants

3.1. Twilio SMS
• Feature/Setting: Automated SMS outbound notifications; configure via Twilio Messaging API to send graduation alerts.
3.2. SendGrid
• Feature/Setting: Automated email notifications; use SendGrid Mail Send API to deliver custom graduation messages.
3.3. Microsoft Outlook 365
• Feature/Setting: Automated calendar invites/notifications; use Outlook Graph API to insert graduation events in calendars.
3.4. Slack
• Feature/Setting: Automate recipient notifications in group channels; configure Slack Incoming Webhooks for instant milestone sharing.
3.5. Salesforce
• Feature/Setting: CRM contact update; configure Salesforce REST API to automate alumni status flags.
3.6. HubSpot
• Feature/Setting: Automated workflow email sequences; use HubSpot Workflows and Engagements API for follow-up.
3.7. Google Sheets
• Feature/Setting: Auto-update alumni records; use Google Sheets API to amend records based on status changes.
3.8. DocuSign
• Feature/Setting: Automated certification delivery; configure DocuSign API to trigger document sending.
3.9. Adobe Acrobat Sign
• Feature/Setting: Automate digital signature requests with Acrobat Sign API for certificates.
3.10. Microsoft Dynamics 365
• Feature/Setting: Automated notification via workflows when alumni records are updated.
3.11. Mailchimp
• Feature/Setting: Automator triggers segmented campaign sends; use Mailchimp Automations API for alumni emails.
3.12. Zapier
• Feature/Setting: Automate cross-platform triggers; configure Zapier trigger-action chains for each notification step.
3.13. Airtable
• Feature/Setting: Automate alumni list updates; use Airtable Automations and API patches for record transitions.
3.14. ActiveCampaign
• Feature/Setting: Automate certificate email sequences with ActiveCampaign Automation Builder.
3.15. WooCommerce
• Feature/Setting: Automated badge issuance via WooCommerce API upon education product completion.
3.16. Moodle
• Feature/Setting: Automate notification via Moodle Web Services API when completion status is reached.
3.17. LinkedIn
• Feature/Setting: Automate alumni status updates/invitations via LinkedIn API.
3.18. Zoom
• Feature/Setting: Automated graduation events; use Zoom API to schedule and send join links to graduates.
3.19. Freshdesk
• Feature/Setting: Automated support ticket for alumni queries using Freshdesk API.
3.20. Trello
• Feature/Setting: Automate card creation on alumni board upon graduation trigger via Trello API.
3.21. Asana
• Feature/Setting: Automate alumni team taskflow for outreach; use Asana API for project template instancing.
3.22. Notion
• Feature/Setting: Automate alumni success stories collection via Notion API triggered on graduation.

Benefits

4.1. Automatedly eliminates delays and manual errors in notification and documentation processes.
4.2. Automates engagement, ensuring sustained alumni relationships and opportunities.
4.3. Easily scale automatable communication for thousands of graduates without added effort.
4.4. Enhance data accuracy and streamline reporting by automating database updates.
4.5. Automator improves real-time participation in alumni initiatives, boosting community enthusiasm and loyalty.