Payment gateway reconciliation and reporting

Purpose

1. Automate payment gateway reconciliation and reporting by integrating POS, payment processors, and accounting platforms for accurate, real-time insight on transactional data, error detection, and compliance.

2. Serve the specific needs of pay-by-weight restaurants by syncing weight data, transaction records, and payment confirmations, automating error resolution, and centralized reporting for finance.

Trigger Conditions

1. Automated reconciliation starts on daily/weekly scheduled time or on receipt of new transaction batch from POS/payment gateway.

2. Triggered automatically on manual request by finance team or when discrepancies are detected in submitted reports, automating a follow-up workflow.

Platform variants

1 Square API

• Feature/Setting: Automated "ListPayments" API; set to trigger after each business day’s close for payment data extraction.

2 Stripe API

• Feature/Setting: Use "Balance" and "Payouts" endpoints; schedule automated data pulls every hour for up-to-date transaction matching.

3 PayPal NVP/SOAP API

• Feature/Setting: Automate "TransactionSearch" and "GetTransactionDetails" for reconciliation, with webhooks for incoming payments.

4 Clover POS API

• Feature/Setting: Automate "Retrieve Payments" for batch exports; link with custom automators to pipe data to finance ERP.

5 Toast POS Integration

• Feature/Setting: Automate "Reports API" to fetch sales and transaction records, triggering on daily closeout in pay-by-weight workflows.

6 QuickBooks Online

• Feature/Setting: Automate "Bank Transactions Read" and "Sales Transactions" APIs for matching payment gateway data against accounting entries.

7 Xero

• Feature/Setting: Automate "BankStatementLines" endpoint to continually sync with live gateway data for automated reconciliation.

8 SAP Concur

• Feature/Setting: Automate reconciliation via "Expense Report APIs" to ingest and compare payment data.

9 Oracle Netsuite

• Feature/Setting: Automate scheduled import through SuiteTalk API for payment transaction feeds.

10 Shopify Payments API

• Feature/Setting: Automate daily "Transactions" endpoint extractions for auto-matched reporting.

11 Adyen API

• Feature/Setting: Automate "Dispute & Settlement Details" endpoints for granular error checking.

12 Worldpay API

• Feature/Setting: Automate via "Get Settlement and Transaction Data" REST endpoints, syncing directly with ERP.

13 Sage Intacct

• Feature/Setting: Automate "General Ledger and Cash Management APIs" to ensure payment data flows are error-free and auditable.

14 Revolut Business API

• Feature/Setting: Automator set to trigger on every incoming payment, utilizing "Transaction" endpoints for real-time tracking.

15 Zoho Books

• Feature/Setting: Automate "Bank Feeds" API for scheduled import/match automation.

16 FreshBooks

• Feature/Setting: Automate "Payments" and "Invoices" endpoints for reconciliation on business logic triggers.

17 Pabbly Connect

• Feature/Setting: Visual automator for payment gateway-reconciliation flows between chosen accounting and POS integrations.

18 Plaid

• Feature/Setting: Automates "Transactions" API data pulls to update central finance dashboards.

19 Intuit Merchant Services

• Feature/Setting: Automate authentication and periodic "Transaction Summary" endpoints for reporting automations.

20 Mollie API

• Feature/Setting: Automate "Payments" and "Settlements" data fetch based on transaction completion triggers.

21 Razorpay API

• Feature/Setting: Automate "Settlement" and "Transaction" endpoints for instant brevity in reconciliation flows.

22 Google Sheets API

• Feature/Setting: Automate data import/export routines for customized, lightweight automated reporting.

Benefits

1. Automates accuracy by matching payment gateway and POS data, flagging errors or mismatches.

2. Automated workflows reduce manual error, increase speed, and ensure financial compliance.

3. Enhances transparency for audits with automated, filterable reporting.

4. Automatedly generates insights into sales and payment patterns to optimize operations in pay-by-weight dining.

5. Improves team productivity by eliminating repetitive reconciliations and manual checks through automated automators.

6. Centralizes all payment data sources for streamlined, automatable oversight and analysis.

7. Enables scalable automation, adapting automated flows to new payment gateways or POS updates without manual intervention.