Inventory level monitoring and automatic supplier order placements

Purpose

1.1 Automate inventory level monitoring for ingredients, supplies, and beverages at a Peruvian restaurant.
1.2 Trigger automated supplier order placements when stock drops below defined thresholds.
1.3 Ensure uninterrupted kitchen operations, prevent overstocking or shortages, and automate reporting for replenishment and usage analytics.
1.4 Automate integration with inventory, POS, supplier, and ERP systems for streamlined operations and efficiency.

Trigger Conditions

2.1 Automatedly triggered when ingredient stock falls below minimum quantity levels set per SKU.
2.2 Automated scheduled checks at regular intervals (e.g., hourly, daily).
2.3 Manual override for sudden automated adjustments, spoilage, or menu changes.
2.4 API-triggered from POS system on item sales, automating real-time inventory recalculation.
2.5 Supplier API or email endpoint receives automated purchase orders for restocking.

Platform Variants

3.1 Square POS Inventory API
• Feature/Setting: Automate inventory monitoring with webhooks and Inventory Adjustment API endpoint.
• Sample: Configure webhook to trigger POST request when item count < threshold.

3.2 Oracle NetSuite Inventory Management
• Feature/Setting: Automate threshold alerts with Saved Search + SuiteScript integration to trigger automated vendor orders.
• Sample: Use Saved Search with SuiteScript Suitelet to send automated SOAP requests.

3.3 Shopify Inventory API
• Feature/Setting: Automator uses InventoryLevel endpoints to monitor and order via Order API.
• Sample: Automate PATCH to /admin/api/2024-01/inventory_levels/set.json, and automate POST to /admin/api/orders.json.

3.4 QuickBooks Commerce
• Feature/Setting: Automate reorder points with Inventory API and automate supplier PO creation via Purchase Orders API.
• Sample: Automated GET /v3/company/:companyId/inventory/ and automated POST /v3/company/:companyId/purchaseorder/.

3.5 SAP Business One
• Feature/Setting: Automate Inventory Transfer Request and automate Purchase Request on SAP B1 Service Layer API.
• Sample: Automatedly trigger POST /PurchaseRequests when API inventory check fails threshold.

3.6 Lightspeed Restaurant POS
• Feature/Setting: Use Inventory API to automate notifications and automate supplier orders via integrated ordering.
• Sample: Automated POST to /restaurant/inventory endpoint when below threshold.

3.7 Xero
• Feature/Setting: Automate stock level check via Items endpoint, automate supplier email or bill creation.
• Sample: Automated GET /api.xro/2.0/Items and automated POST /api.xro/2.0/PurchaseOrders.

3.8 Toast POS
• Feature/Setting: Inventory webhooks automate low stock alerts, automate ordering via external integrations.
• Sample: Automator triggers webhook, calls supplier API with POST request.

3.9 Zoho Inventory
• Feature/Setting: Automate reorder level setup, automate supplier order creation via API.
• Sample: Automated GET /api/v1/items, automated POST /api/v1/purchaseorders.

3.10 Microsoft Dynamics 365
• Feature/Setting: Automate InventoryLevel API for checks, automate PurchaseOrder API for orders.
• Sample: Automated PATCH /api/data/v9.2/inventorylevels, POST /api/data/v9.2/purchaseorders.

3.11 Clover POS
• Feature/Setting: Automate cloud inventory checks, automate supplier integration via webhook.
• Sample: Scheduled GET to /v3/merchant/{mId}/inventory, automate supplier notification on threshold.

3.12 Vend (Lightspeed Retail POS)
• Feature/Setting: Automate inventory_quantity field monitoring and automate vendor order placement.
• Sample: Automated GET /api/2.0/products and automate POST /api/2.0/orders.

3.13 Amazon Seller Central API
• Feature/Setting: Automate inventoryMonitor endpoint and automate order-submission to Fulfillment API.
• Sample: GET /orders/v0/orders & POST /fba/inbound/v0/plans on threshold breach.

3.14 Odoo ERP
• Feature/Setting: Automate Inventory Automation Rules and automate Purchase Orders using Odoo XMLRPC API.
• Sample: Automated call to inventory.report and automate execute_kw(purchase.order).

3.15 Slack
• Feature/Setting: Automate sending inventory alerts to relevant team channel via Incoming Webhooks.
• Sample: Automated POST to Slack webhook URL with alert JSON.

3.16 Google Sheets API
• Feature/Setting: Automate inventory tracking sheet checks, automate supplier email (via Apps Script).
• Sample: Automated GET/UPDATE to sheets, automated sendEmail() if threshold met.

3.17 Trello
• Feature/Setting: Automate card creation on “Reorder Needed” board via Cards API.
• Sample: Automated POST /1/cards on low stock trigger.

3.18 Gmail API
• Feature/Setting: Automate supplier notification email on reorder need, automate send via SMTP API.
• Sample: Automated POST to /gmail/v1/users/me/messages/send.

3.19 Mailgun
• Feature/Setting: Automate transactional email to supplier with purchase order details.
• Sample: Automated POST /v3/{domain}/messages.

3.20 Zapier Webhooks
• Feature/Setting: Use for automating cross-platform inventory checks and supplier ordering via Webhooks by Zapier.
• Sample: Automated POST webhook to custom supplier endpoint.

Benefits

4.1 Automates repetitive inventory checks and supplier orders, reducing manual effort and error.
4.2 Automatedly prevents stock shortages and excess, improving cost control.
4.3 Automator ensures real-time visibility and fast reactions to inventory status.
4.4 Automated integrations with various platforms and suppliers streamline end-to-end restaurant supply chain.
4.5 Automation frees staff to focus on guest experience and cuisine quality.
4.6 Reduces human error and automates compliance with purchasing protocols.
4.7 Enhances scalability—automated setup works for one or many Peruvian restaurant locations.