Automated reconciliation of goods received versus orders

Purpose

1.1. Automate the reconciliation of goods received against purchase orders to eliminate manual errors, accelerate inventory accuracy, ensure regulatory compliance, and streamline pharmaceutical supply chain operations.
1.2. Automating this process validates product quantity, batch/lot numbers, expiry dates, supplier compliance, and discrepancies between deliveries and procurement documents.
1.3. Automate data entry to ERP, trigger alerts on mismatches, and generate compliance logs for audits and reporting, crucial for GMP fulfillment and traceability in manufacturing.

Trigger Conditions

2.1. Automated trigger when a goods receipt note is created in the inventory system.
2.2. Automator event when an EDI/ASN document is received from suppliers.
2.3. Automation on scheduling (e.g., nightly batch import of delivery records for reconciliation).
2.4. Automated trigger when discrepancies in quantity, lot, or SKU are detected between purchase order and delivery.
2.5. Automate on approval/rejection status change in the ERP procurement workflow.

Platform Variants

3.1. SAP S/4HANA
• Feature/Setting: Automate via SAP Goods Movement API (POST /API_GOODS_RECEIPT), auto-compare with Purchase Order API data extraction.
3.2. Oracle NetSuite
• Feature/Setting: Automator with SuiteScript for Inventory Receipt and Purchase Order record-match automation.
3.3. Microsoft Dynamics 365
• Feature/Setting: Automate via Power Automate with trigger “When a goods receipt is posted”, use “Get PO Line Items” connector.
3.4. IBM Sterling Supply Chain
• Feature/Setting: Workflow Services to automatedly monitor Advanced Shipping Notifications and verify against purchase orders.
3.5. Infor CloudSuite
• Feature/Setting: ISC (Infor Supply Chain) BOD Automation—GoodsReceipt BOD, automate BOD cross-check with PurchaseOrder BOD.
3.6. Zoho Inventory
• Feature/Setting: Automate via Zoho Flow, trigger “New Item Receipt”, action fetch and reconcile purchase orders.
3.7. Coupa
• Feature/Setting: Automator API integration—Goods Receipt API endpoint, automate PO validation logic.
3.8. Oracle Fusion Cloud SCM
• Feature/Setting: REST API for Receiving and Purchase Orders, automate scheduled reconciliation via cloud jobs.
3.9. JDA (Blue Yonder)
• Feature/Setting: Automated workflows on receiving event, trigger auto-check with procurement database.
3.10. SAP Ariba
• Feature/Setting: Automate Goods Receipt Service integration, comparison with PurchaseOrderStatus service.
3.11. QuickBooks Online
• Feature/Setting: Automate with “New Purchase” and “Item Receipt” triggers via QuickBooks API.
3.12. ServiceNow
• Feature/Setting: Automate Inventory application, Scripted workflow for matching delivery records with PO records.
3.13. Epicor ERP
• Feature/Setting: Automation Studio—trigger on Receipt Entry, automate PO line reconciliation.
3.14. Kinaxis RapidResponse
• Feature/Setting: Automate with Action Management for Receipt/Data Load events, automator for reconciliation logic.
3.15. Manhattan Associates WMS
• Feature/Setting: Automated event on ASN receipt, Workflow Automator for purchase order cross-match.
3.16. GEP SMART
• Feature/Setting: Automate via SMART API—Goods Receipt Service, auto-reconciliation workflow with procurement module.
3.17. Odoo
• Feature/Setting: Automated Action—trigger “On Product Receipt”, run custom server action to match PO and receipt.
3.18. SAP Business One
• Feature/Setting: Automation with B1if Integration Framework, XML event on Goods Receipt PO.
3.19. MuleSoft
• Feature/Setting: Automated reconciliation API flow using SAP, Oracle, or e-invoicing connectors.
3.20. Boomi
• Feature/Setting: Automated workflows—trigger goods receipt integration, enrichment with PO data.
3.21. Aptean Food & Beverage ERP
• Feature/Setting: Automated Goods Receipt Event, matched with Manufacturing PO records via scheduler.
3.22. Syspro
• Feature/Setting: Automation Event Management module to trigger reconciliation workflow on goods receipt transaction.

Benefits

4.1. Automatedly accelerates reconciliation, reducing manual labor and error rates.
4.2. Automates compliance tracking, aiding audits and pharmaceutical regulations (e.g., GMP, FDA).
4.3. Automator minimizes out-of-stock/overstock events by ensuring real-time inventory accuracy.
4.4. Automates discrepancy alerting, helping procurement and QA teams resolve issues promptly.
4.5. Automated data improves traceability from supplier to batch, supporting recall and quality processes.
4.6. Automating reporting and record-keeping enhances operational transparency and decision-making.
4.7. Automation easily scales with growing product SKUs and supplier portfolios.