Multichannel payment status sync (Paypal, Stripe, bank)

Purpose

1.1. Automate multichannel payment status sync from Paypal, Stripe, and banks to central accounting, automating receivables, reconciling transactions, reducing manual finance work and enhancing payment visibility for pinatas wholesale operations.
1.2. Automating real-time update of payment statuses across ERP, CRM, and e-commerce tools, ensuring purchase orders and invoices reflect up-to-date payment status.
1.3. Simplify cash flow management by automating cross-platform payment tracking and alerts, preventing payment mismatches or oversights.

Trigger Conditions

2.1. New transaction detected on payment platforms (Paypal, Stripe, bank feed).
2.2. Change in payment status (pending → complete, failed, refunded).
2.3. New order or invoice issued from ERP or sales platform.
2.4. Scheduled daily/weekly payment status sync for reconciliation and financial closure.

Platform Variants

3.1. Paypal
• Feature/Setting: "List Payments" (API); configure webhook for payment status updates; automate retrieval via /v2/payments endpoint.
3.2. Stripe
• Feature/Setting: "PaymentIntent" webhook events; automate status change triggers (succeeded, failed); use /v1/payment_intents API.
3.3. Plaid
• Feature/Setting: "Transactions" webhook; automate bank feed pulls; configure /transactions/get API.
3.4. QuickBooks Online
• Feature/Setting: "Invoices" and "Payments" endpoints; automate posting synchronized payment status to /v3/company/invoice and /payment.
3.5. Xero
• Feature/Setting: "BankTransactions" PUT; automate reconciliation with /api.xro/2.0/BankTransactions.
3.6. Sage Business Cloud
• Feature/Setting: "Bank Transactions" sync; automate import via API /bank_accounts/transactions.
3.7. Zoho Books
• Feature/Setting: "Payments Received" API; automate with /customerpayments endpoint.
3.8. FreshBooks
• Feature/Setting: "Payments" webhook; configure /payments API to automate pulling updates.
3.9. Square
• Feature/Setting: "Payments" webhook; automate status monitoring via /v2/payments.
3.10. Revolut Business
• Feature/Setting: "Payments" events webhook; configure webhook for automated payment status push.
3.11. Wise Business
• Feature/Setting: "Webhooks" for transactions; automate syncing via transaction webhooks.
3.12. Shopify
• Feature/Setting: "Order Payment" webhook; automate updates on order payments received.
3.13. WooCommerce
• Feature/Setting: "Order Status" webhook; automate payment status sync with WooCommerce REST API.
3.14. Magento
• Feature/Setting: "Sales Order" webhook; automate status change pulls via REST API GET /V1/orders.
3.15. SAP Business One
• Feature/Setting: Service Layer “Payments” API; automate incoming payment detection and posting.
3.16. Oracle NetSuite
• Feature/Setting: REST SuiteTalk API “CustomerPayment”; automate synchronization for new/updated payments.
3.17. Microsoft Dynamics 365
• Feature/Setting: “Payment Journal Lines” API; automate updates with POST /paymentJournals/{id}/lines.
3.18. ERPNext
• Feature/Setting: “Payment Entry” Document API; automate creation or update via /api/resource/Payment Entry.
3.19. Odoo
• Feature/Setting: “account.payment” model; automate payment entry sync POST /account.payment.
3.20. Intuit Bank Feeds
• Feature/Setting: Automated feed configuration for real-time payment feed into accounting system.

Benefits

4.1. Automates manual finance tasks, freeing up staff resources for higher-value activities.
4.2. Reduces errors from human oversight in payment reconciliation by automatedly updating records.
4.3. Provides automated, real-time cash flow visibility and payment status across all sales and payment channels.
4.4. Triggers automated notifications for failed or delayed payments, enabling proactive dunning or customer support.
4.5. Ensures automated compliance with accounting standards via timely, consistent financial records.
4.6. Supports scalable growth by automating payment sync as transaction volume increases.